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SA/PPS 07.03 - Student Government of Texas State University

Student Government of Texas State University

SA/PPS No. 07.03 (02.07)
Issue No. 2
Effective Date: 2/15/2017
Next Review Date: 4/01/2020 (E3Y)
Sr. Reviewer: Associate Vice President and Dean of Students

  1. POLICY STATEMENT

    1. The President of Texas State. is authorized by the Board of Regents of the Texas State University System to encourage representative student government to function on campus. This board authorization does not preclude action on the part of the University President and/or members of the Board of Regents to repeal or revise any or all portions. Student Government Constitution and/or By-Laws when, in the President’s judgment, such repeal or revision would be in the best interest of Texas State. This Student Affairs Policies and Procedures Statement (SA/PPS) establishes policy and procedures, which outline the structure, responsibilities and privileges of Student Government at Texas State University.

    2. Specific objectives of this SA/PPS include the following:

      1. To identify and recognize Student Government as a representative student voice;

      2. To define the role and scope of Student Government within the context of the University;

      3. To identify responsibilities of members of the university community with regard to Student Government and its function; and

      4. To provide for periodic updating or cancellation of this policy statement and/or any of its procedures.

  2. PROCEDURE FOR REVIEWING THIS SA/PPS

    1. The primary responsibility for reviewing and recommending the revision or cancellation of this SA/PPS or any portion thereof resides with the Dean of Students.

    2. The Dean of Students will solicit the suggestions and recommendations of all persons affected by this SA/PPS through Student Government advisors, the Student Body President, and all other avenues the Dean deems appropriate. This process will be completed by September 15 every three years from the last effective date of review.

    3. The Dean of Students will review all suggestions and recommendations and submit them to the Vice President for Student Affairs for review. The Vice President for Student Affairs will submit these suggestions and recommendations to the President’s Cabinet by November 15 every three years from the last effective date of review.

    4. The President’s Cabinet will review the recommendations submitted by the Vice President for Student Affairs. The President will make a final decision by December 1 every three years from the last effective date of review. Changes approved by the President and President’s Cabinet will be prepared in board order format by the Vice President for Student Affairs, submitted to the Board of Regents at the next regularly scheduled meeting and, if approved, will become effective at the beginning of the following fall semester.

  3. OPERATING DETAILS

    1. Student Government has no existence separate and apart from the University. Student Government shall be granted certain privileges indicative of its position within the University community.

    2. The President of the University, through the Vice President for Student Affairs and the Dean of Students, has final institutional authority over all activities, policies, and contractual and financial matters involving Student Government. This authority will not be exercised in a manner that would infringe upon constitutionally protected rights of students.

    3. The Governing Documents of Student Government shall be comprised of the Student Government Code, hereinafter referred to as the Code and the Constitution.

    4. The Code shall be divided into two categories.

      1. The first category will encompass Titles I, II, and III, and shall constitute the Student Government By-Laws.

        1. The By-Laws may only be amended every three years unless special permission is given by the Vice President for Student Affairs and University President.
      2. The second category will encompass all other Titles and shall govern the daily, operational and administrative regulations of Student Government and shall constitute the Administrative Regulations.

        1. The Administrative Regulations of Student Government and amendments to Titles not listed as a part of the By-Laws may be approved for enactment by the Dean of Students.
    5. Student Government shall be responsible for conducting business according to guidelines promulgated in its established Constitution and the Code as referenced in this SA/PPS. Student Government may draft internal rules and regulations, all such rules and regulations must be consistent with university policy established in this SA/PPS.

      1. Student Government Constitution and By-Laws, which includes the Election Code must be approved by the Dean of Students, the Vice President for Student Affairs and the President of the University.

      2. Any amendment to the Student Government Constitution or By-Laws may be adopted by Student Government in accordance with its Constitution, but the change shall not become effective until transmitted to and approved by the Dean of Students, the Vice President for Student Affairs and the President of the University.

        1. The Board of Regents has authority to amend or repeal any portion of the Constitution, and By-Laws of Student Government when, in the judgment of the Board, such alterations are deemed to be in the best interest of Texas State.

        2. The University President shall have the power to amend or repeal any provision in the Student Government Constitution and By-Laws when in his/her judgment the interest of the institution requires it. The action of the President may be subject to review by the Board of Regents.

      3. Student Government Constitution, By-Laws, accompanying rules and regulations, and all official Student Government legislation will not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or gender expression.

    6. Student Government shall govern itself through the Code and Constitution. The official copy of these documents shall be given to Student Government by staff advisor(s) at the beginning of each semester or when changes are proposed. This SA/PPS shall supersede these documents if a dispute arises. The official copy of the Student Government Constitution will be maintained in the Dean of Students Office. A copy will also be available on the Student Government website.

    7. Procedures for disseminating passed legislation.

      1. Recommendations will be forwarded to the Dean of Students who will review the legislation. The Dean of Students will forward the legislation/position statement to the Vice President for Student Affairs.

      2. The Vice President for Student Affairs will provide a response to the legislation/position statement after consultation with the appropriate Vice President affected by the legislation/position statement.

    8. When Student Government takes a position on a non-University issue, it shall make clear the fact that it does not speak for the institution.

    9. Student Government may conduct polls, initiate petitions, and establish forums for debate and discussion under guidelines promulgated by the University.

    10. Officers of Student Government will so identify themselves when they express their personal views, and they shall make it clear that they are not speaking for the University, the student body, or for Student Government unless the Senate has authorized the statement in advance.

    11. Student Government is encouraged to accomplish its overall mission and specific objectives through cooperative efforts and open dialogue with all facets of the University. To this end, all faculty and staff of the University are encouraged to assist Student Government when possible, toward the accomplishment of its mission.

    12. The Vice President for Student Affairs will appoint a professional staff member or members to advise Student Government. The advisor(s) will serve primarily as the liaison between Student Government and the Student Affairs division. The advisor(s) will also facilitate communication to any and all areas of the University.03.13 Student Government elections will be held in accordance with the Election Code within the By-Laws in force at the time the elections are held. Special elections may be held, and special election provisions implemented, provided that the Dean of Students has granted prior approval.

  4. APPEALS OF STUDENT GOVERNMENT DECISIONS

    1. The line of administrative authority for appealing a decision by the Student Government Supreme Court or an action of the Senate, House of Graduate Representatives, the Executive branch and the Election Commission is the Dean of Students and then the Vice President for Student Affairs. For constitutional issues, as warranted by the Dean of Students and the Vice President for Student Affairs, the President shall be the final arbiter.
  5. CONTRACTUAL RELATIONSHIPS

    1. All persons employed on a salary or compensated for personal services in any manner by or under the direct supervision of Student Government of Texas State shall require the approval by the Dean of Students. Such approval must be obtained before any contract for personal services is entered into, and before any compensation is paid for personal services except in cases where the Dean of Students in writing directs otherwise.
  6. REVIEWERS OF THIS SA/PPS

    1. Reviewers of this SA/PPS include the following:

      Position Date
      Associate Vice President and Dean of Students April 1 E3Y
      Staff Advisor Student Government April 1 E3Y
  7. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Student Affairs policy and procedure from the date of this document until superseded.

    Associate Vice President and Dean of Students, Senior Reviewer of this SA/PPS

    Vice President for Student Affairs