Property and Equipment
A/PPS No. 05.01 (1.1)
Issue No. 1
Effective Date: 1/02/2017
Next Review Date: 11/01/2017 (E3Y)
Sr. Reviewer: Athletics Director
- The head coach of each sport is responsible for properly maintaining an adequate inventory system of all equipment and apparel. The inventory system must display the receipt, distribution, disposal and retention of all equipment and apparel.
EQUIPMENT / APPAREL PURCHASING
- The purchasing of all equipment and apparel must comply with all NCAA rules and regulations regarding the purchasing, issuing and retention of all athletic equipment and apparel. The purchasing of all equipment and apparel must also comply with all university purchasing rules and regulations and all purchases must be submitted and approved through the Athletics Business Office.
APPAREL COLORS / DESIGN ELEMENTS
- Any staff member that is designing apparel for a sport team should reference the Athletic Identity Standards and Toolkit when developing collateral pieces, uniforms and/or apparel. The document can be found at www.txstatebobcats.com/branding.
COMPETITION UNIFORM APPROVAL
- Uniforms, outside of “stock” uniforms, must be reviewed and approved by the Assistant AD for Marketing and Promotions prior to purchase.
ISSUANCE / RETRIEVAL
Student-athletes are required to sign for their apparel and equipment upon receipt, with the exception of football student-athletes. The full-time football equipment manager is responsible for maintaining and accurate and thorough list of all equipment and apparel received by football student-athletes at the beginning of each year. At the end of the playing season, if all equipment is not returned, a hold may be placed on the student-athletes record.
At the conclusion of the academic year, each head coach is responsible for submitting a detailed inventory list to the Athletic Compliance Office detailing the distribution and, if applicable, retrieval of all equipment and apparel.
STUDENT-ATHLETE RETENTION OF EQUIPMENT / APPAREL
Student-athlete’s retention of equipment and apparel must comply with NCAA rules and regulations.
Equipment issued to student-athletes must be returned at the end of each academic year. Used equipment may be purchased by the student-athlete on the same cost basis as by any other individual interested in purchasing such equipment. Such equipment must be purchased at market value and approved by the Athletic Compliance Office.
Student-athletes may retain athletics apparel items at the end of the individual’s collegiate participation. Such apparel items must be inventoried and submitted to the Athletic Compliance Office.
TRANSFER / DISPOSITION
The disposal and re-sale of athletic equipment and apparel must be approved by the Assistant AD for Compliance and the Assistant AD for Business Operations. Staff members must adhere to all NCAA, university and State rules related to the disposal or re-sale of athletic equipment and apparel.
The NCAA regulates donations (financial, equipment and apparel) made by athletic department staff members to different causes, schools and fundraising events. In order to monitor compliance with the NCAA rules, any athletics department staff member who wishes to make a donation of equipment and/or apparel must first verify that it is permissible by checking with the Athletics Compliance Office.
University policy prohibits the donation of any university equipment. The Materials Management department should be contacted to pick up any surplus equipment. Sport coaches are permitted to sell used apparel for fundraising purposes.
REVIEWERS OF THIS PPS
Reviewers of this PPS include the following:
Position Date Director, Athletics November 1 E3Y
This PPS has been approved by the following individuals in their official capacities and represents Texas State Athletics policy and procedure from the date of this document until superseded.
Director, Athletics; senior reviewer of this PPS