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A/PPS 03.02 - Development


A/PPS No. 03.02 (1.1)
Issue No. 1
Effective Date: 1/02/2017
Next Review Date: 11/01/2020 (E3Y)
Sr. Reviewer: Athletics Director


    1. The Bobcat Club is the principal fundraising arm of the Texas State Athletics Department. The Bobcat Club provides a way for supports to help talented Texas State student-athletes receive a top-tier education while pursuing their goals both on and off the field of competition. While the primary focus is providing scholarship support for student-athletes, the Bobcat Club is also focused on raising money for facilities upgrades and high impact projects that directly benefit our student-athletes.

      The Bobcat Club is an organization of alumni, fans, former student-athletes, coach and friends joining together to provide current student-athletes with a first-class education and a chance to excel both in the classroom and on the playing field. With the rising cost of school tuition, private contributions and support from our members is absolutely critical to ensure the ongoing success of our student-athletes.


    1. Annual Giving

      The Texas State University Bobcat Club supports the academic and athletic endeavors of our 396 Texas State student-athletes. By becoming an annual fund donor, you make a direct impact on the scholarship costs of the Texas State University Athletic Department. Philanthropic gifts to the Bobcat Club directly support the scholarship costs associated with running a Division I athletics program.

      Scholarship costs have risen dramatically in recent years, and, as the cost to educate our student-athletes continues to rise, so too does the need for support from Bobcat Club members.

    2. Restricted Sport Fundraising

      The Bobcat Club does not solicit philanthropic support for restricted sport accounts. Coaches are encouraged to form their own clubs to solicit funds for their programs as an added enhancement for the needs for their programs and to provide the best experience for our student-athletes. A restricted gift will not count toward Bobcat Club benefits.

    3. Capital Campaign

      Texas State Athletics will work concurrently with the University Advancement division on future capital campaigns regarding endowments, facility enhancements, scholarship support, major gift fundraising, events and any pre-campaign strategic planning to enhance the overall mission of the university and athletics department.

    4. Major Gifts

      A gift of $25,000 or larger to Texas State University is considered a major gift. Gifts of this size may be an up-front donation or may be paid out over a 5 year pledge period. Gifts of this size may be used for facility enhancements, endowments, annual giving, bequests, etc.

      Memorandum of Understanding (MOU) will be written in coordination with the Office of Donor Relations with the help of the Assoc. Director of Endowment Services, Kimberly Garrett. Once the terms have been agreed upon with the donor, a fully executed agreement will be signed by the President, Vice President for Advancement, Director of Athletics, Provost and the donor.

    5. Planned Gifts - “Legacy of Excellence”

      Planned giving is a thoughtful strategy that may allow you to make the gift of your choice while benefiting your personal finances. A planned gift to Bobcat Athletics is a commitment to future generations of Bobcats. It promises that your passion for Bobcat Athletics is impactful, remembered and revered beyond your lifetime. This is possible through advantageous tax laws that provide powerful incentives to support public and private charities. As with any leading university, a vibrant planned giving program is an integral part of its strong future. Through planned giving, it is possible to reduce or eliminate federal and state taxes owed on the value of a gift. Planned giving can work in your favor when it comes to paying taxes on income, capital gains, gifts, an inheritance and your estate. These tax benefits are available to individuals at all income levels. More of your money goes where you want it.

      Texas State Athletics and University Advancement understand state and federal tax laws and can guide you in planning your charitable gifts. We can help you in all aspects of gift planning, including suggesting options for appreciated securities and property, and maybe increasing your income in the process while leaving more for your heirs. Through the various avenues of planned giving, Texas State Athletics has established the Legacy of Excellence, a society of Texas State alumni, former letter winners, parents and friends of Texas State Athletics who are dedicated to the continued success of Texas State’s student-athletes and coaches while increasing the University’s national visibility and spirit.

      It is the goal of the Legacy of Excellence to ensure that the athletic department continues to provide student-athletes with the tools to compete academically and athletically at the highest level.

    6. Endowments

      Texas State Athletics is looking for ways to secure the future of our department. Endowments will help grow Texas State Athletics as we continue to succeed in the Sun Belt Conf. and build on the success of our athletics programs.

      An endowment is a transfer of money or property donated to Texas State, usually with the stipulation that it be invested and the principal remain intact. This provides an annual, spendable income that becomes a permanent resource in future years for future student-athletes. Endowments start at $25,000 and can be designed to meet the criteria of the donor’s intent by including specific language in the Memorandum of Understanding.

    7. Student Bobcat Club

      Student Bobcat Club membership starts at $25 per academic year. With this membership fee, you are provided with the benefits. Overwhelming support from our students, we were able to increase membership to the Student Bobcat Club from 15 members in 2014 to nearly 600 in 2015 and over 650 in 2016. The Student Bobcat Club is managed and operated by an Assistant Director of Development within the Bobcat Club Office annually.

      The SBC is a comprehensive way for undergraduate students to begin their philanthropic giving to Texas State at an early stage to become lifelong bobcat donors.

    8. Gift-in-Kind Program

      The purpose of the Gift-in-Kind program is to create mutually beneficial trade partnerships between Texas State Athletics and local businesses. Local businesses trade goods and services - in exchange for Texas State Athletics tickets, donor benefits and marketing opportunities - to directly benefit and support our current and future student-athletes. The Gift-in-Kind program is not meant to cover the whole cost of your requested meals. The purpose is to help alleviate our all of our athletics programs budgets while being fair to each program. We do not have the Gift-in-Kind budget to cover every meal for all 16 varsity programs. We will do our best to cover as much of the bill as we can while being fair to all of our programs.

      Request Process
      The Gift-in-Kind request form is located on Jump. Once submitting your request, the Assistant Director of Development will receive email notification of request. Request will be reviewed and Gift-in-Kind will be administered based upon information given. Requested amount and awarded amount may differ based on availability and information provided. The Assistant Director of Development will email the requestor once the form has been processed, Gift-in-Kind is administered and Gift-in-Kind forms are in your mailbox.

      You will be given two Gift-in-Kind forms, a white and pink form. When visiting the Gift-in-Kind business you are awarded, you must provide the business the pink form. You must get the white form signed by a business representative and returned to the Assistant Director of Development’s mailbox. Future Gift-in-Kind will not be administered until the previous white form is signed and returned to the Assistant Director of Development’s mailbox.

      To ensure Gift-in-Kind benefits will be awarded, you must submit your request at least 1 week before your requested date of service. This is especially important for Gift-in-Kind hotel requests. Your Gift-in-Kind request may be denied for any reason if requested within the 1 week time period of your requested date of service. Excludes Official Visits. All Gift-in-Kind requests must be requested through and approved by the Bobcat Club. You may not enter one of our Gift-in-Kind partners’ place of business and request Gift-in-Kind benefits. Our business partners are fully aware that these requests must come from the Assistant Director of Development and you will be denied without prior approval and a Gift-in-Kind form.

      All Gift-in-Kind requests are dependent upon funds and room availability.


    1. All club seat and suite sales are solicited, renewed and process through the Development Office in the Athletics Department. This also include the club and suite waiting list, agreements, signage on the seats and suites as well as program recognition.

      The terms of the contracts are typically 3 years and all the football suites/seats have Bobcat Club Parking included in the agreements. Suite holders will receive 4 parking pass and 16 tickets to each game, while the club seat holders receive 1 parking pass per 4 seats.


    1. Texas State development will work with the compliance office to ensure our donors understand the complicated issues of NCAA compliance and education them on the rules for our current student-athletes and PSA’s. Once a year, we will send a compliance brochure to our donor base to make them aware of the rules and regulations.

    1. Reviewers of this PPS include the following:

      Position Date
      Director, Athletics November 1 E3Y

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Athletics policy and procedure from the date of this document until superseded.

    Director, Athletics; senior reviewer of this PPS