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AA/PPS 04.01.03 - Unpaid Faculty

Unpaid Faculty

AA/PPS No. 04.01.03 (7.07)
Issue No. 2
Effective Date: 4/12/2018
Next Review Date: 6/01/2022 (E4Y)
Sr. Reviewer: Associate Provost


    1. Situations arise where individuals become associated with Texas State University as unpaid faculty members to the mutual benefit of the university and the individual. These courtesy appointments provide an academic title, but do not include the payment of salary or any other compensation.

    2. This policy and procedure statement (PPS) outlines the processes to be followed when appointing an unpaid faculty member.


    1. The recommendation to establish an affiliation with an unpaid faculty member originates as a recommendation of the departmental personnel committee and the chair or director of the department or school where the appointment is to be made. With the college dean’s approval, the appointment offer may be made only after:

      1. it is established that it is in the best interest of the university to make such an appointment;

      2. the anticipated contributions of the individual to the university have been clearly defined;

      3. the benefits and privileges that will accrue to the individual have been outlined; and

      4. the availability of sufficient resources to carry out the agreement has been confirmed.

    2. Academic units that are approved to appoint an individual to an unpaid faculty appointment extend a written offer from the chair or director. The offer includes the duration of the appointment and duties and expectations for the affiliation. Typically, the appointment is for one year and is renewable upon the college dean’s approval.


    1. Unpaid faculty members must be appointed with an appropriate title. Titles for unpaid faculty members are found in AA/PPS No. 04.01.20, Faculty Responsibilities, Definitions, and Titles. The rank should be commensurate with the unpaid faculty member’s academic qualifications and expected duties or activities.

    2. Unpaid faculty members are subject to policy regarding criminal background checks as described in AA/PPS No. 04.01.10, Faculty Background Checks and Self-Reporting Requirements.

    3. Unpaid faculty members who are appointed to teach a class and are listed as an instructor of record must provide a complete hiring packet as described in AA/PPS No. 04.01.02, Hiring and Employment of Temporary, Non-Continuing Faculty.

    4. The department or school is expected to complete a Net ID request on the Technology Resources website and then submit a Personnel Change Request (PCR) so that the faculty member’s appointment can be entered into SAP.


    1. While the detailed benefits involving use of departmental resources will be clearly spelled out in the offer of appointment to each unpaid faculty member, certain faculty privileges will be afforded all unpaid faculty members. These privileges include the right to:

      1. be listed in a university catalog by title, if a teacher of record, in the general faculty roster, and the faculty roster of the proper department;

      2. be issued a Texas State ID card;

      3. purchase a campus parking permit;

      4. have full faculty library privileges;

      5. receive faculty discounts at the University Bookstore;

      6. use departmental stationery and university mail service;

      7. use faculty dining facilities on campus;

      8. attend university functions as a faculty member;

      9. access university recreational facilities available to other faculty members;

      10. attend professional meetings as a representative of the university; and

      11. attend departmental faculty meetings (except those meetings in which actions on tenure, promotions, or personnel are to be discussed) as a non-voting member of the faculty.


    1. Reviewer of this PPS includes the following:

      Position Date
      Associate Provost June 1 E4Y

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Associate Provost; senior reviewer of this PPS