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AA/PPS 01.02.32 - Budget Committee - Division of Academic Affairs

Budget Committee - Division of Academic Affairs

AA/PPS No. 01.02.32 (1.15)
Issue No. 2
Effective Date: 10/15/2018
Next Review Date: 12/01/2021 (E3Y)
Sr. Reviewer: Associate Provost

  1. POLICY STATEMENTS

    1. The budget committee for the division of Academic Affairs is intended to advise the provost and vice president for Academic Affairs regarding those budget decisions that widely impact department, school, and college budgets within the division.

    2. As part of the budget review within the division, the deans will incorporate input from non-administrative faculty representing each department or school into their budget reviews through the use of college councils and an appropriate college-level committee.

  2. MEMBERSHIP

    1. The membership of the division’s budget committee will include the deans, others who directly report to the provost, the chair of the Faculty Senate, the chair of the Council of Chairs, and the chair of the Faculty Senate Budget Committee.
  3. PROCEDURES

    1. The provost and vice president for Academic Affairs will call a meeting of the budget committee at least once per long semester.

    2. The committee will meet to discuss and provide input on budget matters that may include:

      1. Strategic planning: Strategic initiatives such as compensation increases, enrollment increases, and new academic programs should be reflected in budget priorities if at all possible.

      2. New full-time faculty: The creation of new faculty positions should meet the needs associated with enrollment increases or new academic programs approved in the university’s strategic plan.

      3. Non tenure-line faculty: Budgets for non-tenure-line faculty are increased in response to sustained enrollment increases that are not fully served by new tenure-line faculty, as well as vacancies created by faculty development leaves and similar programs.

      4. Summer budgets: Summer budgets should consider summer enrollment changes, curriculum planning, or base compensation increases for full-time faculty.

      5. M&O budgets: M&O budgets change according to the allocation formula (weighted five-year average expenses, number of majors, number of faculty, etc.) governing such budgets.

  4. RESPONSIBILITIES

    1. The provost and vice president for Academic Affairs is responsible for calling the meetings of the committee and for distributing any necessary documents to the committee members.
  5. REVIEWER OF THIS PPS

    1. Reviewer of this PPS includes the following:

      Position Date
      Associate Provost December 1 E3Y
  6. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Associate Provost; senior reviewer of this PPS

    Provost and Vice President for Academic Affairs