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AA/PPS 01.02.32 - Budget Committee-Academic Affairs Division

Budget Committee-Academic Affairs Division

AA/PPS No. 01.02.32 (1.15)
Issue No. 1
Effective Date: 3/27/2015
Next Review Date: 12/01/2018 (E3Y)
Sr. Reviewer: Provost


    1. The Budget Committee for Academic Affairs is intended to advise the Provost regarding those budget decisions that widely impact department/school budgets within the division.

    2. As part of the budget review within the division, the Deans will incorporate input from non-administrative faculty representing each department/school into their budget reviews through the use of college councils and/or an appropriate college-level committee.


    1. The membership of the Budget Committee will be the deans, others who directly report to the Provost, the Chair of the Faculty Senate, the Chair of the Council of Chairs and the Chair of the Faculty Senate Budget Committee.

    1. The Provost will call a meeting of the budget committee at least once per long semester.

    2. The committee will meet to discuss and provide input on budget matters that may include:

      1. How budget distributions reflect strategic planning: Strategic initiatives such as compensation increases, enrollment increases, and new academic programs should be reflected in budget priorities if at all possible.

      2. Distribution of new full-time faculty: the creation of new faculty positions should meet the needs of enrollment increases and/or new academic programs approved in the strategic plan.

      3. Changes in department adjunct faculty budgets: adjunct budgets are increased in response to sustained enrollment increases that are not fully served by new tenure track faculty.

      4. Changes in summer budgets: summer budgets should consider summer enrollment changes and/or base compensation increases for full-time faculty.

      5. Changes in M&O budgets: M&O budgets change according to the allocation formula (weighted 5-year average expenses, number of majors, number of faculty, etc.) governing such budgets.


    1. The Provost is responsible for calling the meetings of the committee and for distributing the necessary documents to the committee members.

    1. Reviewers of this PPS include the following:

      Position Date
      Provost December 1 E3Y

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Provost; senior reviewer of this PPS