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UPPS 05.07.02 - Parking and Transportation

Parking and Transportation

UPPS No. 05.07.02
Issue No. 6
Effective Date: 11/04/2019
Next Review Date: 1/01/2022 (E3Y)
Sr. Reviewer: Co-Sr. Reviewers: Associate Director, Parking Services; Director, Transportations Services; Associate Vice President for Finance and Support Services Planning

  1. POLICY STATEMENTS

    1. Title 3, Subtitle A, Chapter 51, Subchapter E, Section 51.201, of the Texas Education Code gives Texas State University the authority to regulate parking on campus.

      Parking Services reviews the parking rules and regulations on a regular basis with input from the Transportation Services Advisory Council (TSAC) and approval by the President’s Cabinet.

      This document establishes the policies and procedures not specifically covered in the annual Parking Services Regulations.

      Other information that deals with parking policy is found in UPPS No. 05.07.01, Collecting Parking Violation Fees, and on the Parking Services website.

    2. Title 3, Subtitle A, Chapter 54, Subchapter E, Section 54.511, of the Texas Education Code authorizes The Texas State University System (TSUS) Board of Regents to charge each student enrolled at Texas State a fee to be used to finance bus (shuttle) service for students attending the institution.

    3. Texas State recognizes that access to the facilities and services on campus is essential to realizing our educational goals. Therefore, as an institution, the university will:

      1. provide adequate, reasonably convenient and safe parking for employees, students, and visitors to the extent that the beauty and environment of Texas State will not be adversely affected;

      2. maintain an efficient and effective bus system for students, faculty, staff, and the general public to get people to and from campus, as well as various locations in the City of San Marcos;

      3. assure that the parking and bus systems are self-supporting;

      4. enforce the Parking Services Regulations; and

      5. cooperate with the City of San Marcos and other public entities on matters of common concern.

    4. The TSAC was established to provide a conduit for community input regarding policies and other issues related to safe, comprehensive, economical, and efficient transportation services. These include parking, transit, pedestrian, motorist, and cyclist services and safety.

      1. The TSAC provides advice regarding policy recommendation on these issues to the director of Transportation Services who seeks approval by the President’s Cabinet, when necessary.

      2. Membership includes representatives from Faculty Senate, Staff Council, Student Government, Residence Hall Association, Facilities, and ex-officio members from Parking Services, Shuttle Service, University Police Department (UPD), Transportation Services/Marketing and Promotions, and the vice president for Student Affairs.

      3. The director of Transportation Services chairs the TSAC.

    5. Transportation or mobility companies wishing to do business or provide service on any Texas State campus or property must have a contractual relationship with the university.

  2. GENERAL PARKING PROVISIONS

    1. Parking Services is responsible for issuing parking permits, enforcing university parking rules, collecting permit and violation fees, and managing parking in university parking areas.

    2. The university will not honor departmental or self-made parking permits.

    3. With the exception of the Lyndon B. Johnson Student Center (LBJSC) garage, the Edward Gary Street Parking garage, and vehicles displaying a Pay-and-Display temporary permit, every vehicle parked on university property by a student, faculty, or staff person must be registered with Parking Services and properly display a Texas State physical or virtual parking permit.

    4. Vehicles must have a valid permit any time a vehicle is parked on university property, including properties not adjacent to the San Marcos campus (e.g., STAR Park, Spring Lake, Round Rock campus, etc.).

    5. Annual permits are valid for one full academic year with an effective date corresponding to the first Monday after summer commencement of the previous academic year.

    6. One-day temporary permits are available at Pay-and-Display machines located on campus. These one-day permits are valid only in the specified lot or garage. Vehicles displaying Pay-and-Display permits are still subject to enforcement action such as ticketing, booting, or impound, if outstanding tickets are assigned to that vehicle. Pay-and-Display permits must be placed printed side facing up on the vehicle dashboard and be clearly visible.

    7. University parking regulations are enforced 24 hours a day, 365 days a year. For a complete set of parking regulations, see the Parking Services Regulations. The purchase of a permit does not guarantee a parking space, and the lack of a space never justifies parking illegally.

    8. Parking lot signage indicates which permitted vehicles can park in the lots and the times at which these permitted vehicles may park.

  3. PERMIT ELIGIBILITY FOR ALL EMPLOYEES, STUDENTS, AND OTHERS

    1. Permit eligibility is outlined in the Parking Services Regulations.

    2. Any faculty on a 9- or 12-month contract and regular staff are eligible to sign up for payroll deduction to pay for permits.

  4. PARKING PERMIT FEES

    1. The current fees associated with various permits are described in the Parking Services Regulations.

    2. No regular employee permits will be paid for or reimbursed from university funds except for:

      1. Employees who have been approved for a reserved red restricted space because of their job responsibilities will pay the red restricted fee and their department will pay the difference for the reserved rate (e.g., director of Special Projects, hall directors).
    3. If a university employee wants to park in a park-and-pay garage, they do so at their own expense; there will be no reimbursements and no departmental inter-departmental transfers (IDTs).

      1. Exceptions for academic employees may be made by the provost and vice president for Academic Affairs. Exceptions for all other employees may be made by the vice president for Finance and Support Services.
    4. Any department that wants to provide daily or weekly permits for non-employee individuals or non-student, non-regular employees should work with Parking Services. Parking Services will IDT the department rather than have the individual purchase the permit and get reimbursed. There will be no reimbursements.

  5. PARKING PERMIT FEE REFUND PROCEDURES

    1. Refunds apply only to annual permits purchased in full. Permits purchased on monthly payroll deduction are not eligible for a refund. There are no refunds available for temporary permits.

    2. Full Refunds:

      1. refund requests received and permits disabled by the 12th class day of the long semester in which the permits are purchased; and

      2. refund requests received and permits disabled by the 4th class day of the summer semester in which the permits are purchased.

    3. Prorated Refunds:

      1. If Parking Services receives a completed refund request form within 30 days of a qualifying event, the refund amount will be prorated monthly based on the amount of time the permit was active, through the month of the qualifying event. Students cannot be enrolled or participating in online classes, university affiliated internships, or student teaching to qualify.

      2. Qualifying Events:

        1. withdrawing from the current semester, in accordance with the withdrawal schedule;

        2. graduating (not walking or participating in commencement); and

        3. faculty or staff PCR separating or retiring.

  6. VISITOR AND GUEST PARKING PROCEDURES

    1. Visitors to Texas State are defined as persons who are temporarily on campus and not associated with the university as faculty or staff, degree or non-degree seeking students, Continuing Education employees, or Continuing Education students. Persons on campus for the sole purpose of regularly using university facilities such as the Alkek Library, Student Recreation Center, Sewell Park, and recreational fields may purchase a perimeter permit or a Pay-and-Display temporary permit, if a Pay-and-Display machine is nearby. Faculty, staff, and students are not considered visitors to the campus.

    2. Examples of visitors and official university guests include, but are not limited to: prospective faculty and staff that are here for job interviews, donors, departmental guests, guest speakers in a class, on-site department accrediting and certification committee members, college and department advisory council members, and non-employees attending departmental award and retirement receptions.

    3. Visitors and guests should be encouraged to park as follows:

      1. at the LBJSC and Edward Gary Street Parking garages on the main campus and gated southwest visitor parking lot at the Round Rock campus for a fee;

      2. in officially designated visitor spaces. These spaces do not require a fee to park; however, a temporary permit, available from Parking Services or the sponsoring department, must be displayed on vehicles parked in these spaces; and

      3. on occasions when visitor parking is needed at a building that is not close to one of the garages and where no designated visitor spaces are available, departments should work with Parking Services to consider other accommodations.

    4. Hosts of visitors and official university guests should request visitor permits from Parking Services in advance through the departmental portal, which is located on the Parking Services webpage. When a visitor or guest is issued a citation for no permit because the department neglected to purchase their permit and the department or visitor seeks assistance to dismiss the citation, the department will be assessed a fee for the dismissal. The cost of a daily visitor or guest permit, Edward Gary Street Parking or LBJSC garage guest permit, and current fees associated are described in the Parking Services Regulations.

  7. SPECIAL EVENT PARKING PROCEDURES

    1. General Information

      1. Permits are required to park on campus, unless other arrangements have been made with Parking Services for special event parking.

      2. Special events are defined as those events and activities that are related to, but not part of, the formal instructional, student affairs, or administrative programs of the university. Typically, several people from off campus have been invited to attend the event. Special events do not have the same attendees on a weekly or biweekly basis over an extended period of time. Examples include, but are not limited to: conferences, plays, workshops, commencement, Board of Regents meetings, job or internship fairs, summer camps, competitions, and building dedications.

      3. All parking requests for special events are individually reviewed and are subject to approval by Parking Services on a case-by-case basis. Not all requests may be accommodated based upon the time, date, and location of event. Scheduling priorities are addressed in Section 07.02.

      4. The associate director of Parking Services has the authority to approve or deny the use of any permit parking lot, facility, or street parking location for any special event or function. The associate director of Parking Services will contact the requester within 48 hours of receipt of the Special Event Parking Request Form to identify which parking facilities may be available, to offer alternative suggestions to accommodate the request, or to deny the request.

      5. Appeals may be made to the vice president for Finance and Support Services. No person or department may schedule or direct the use of a permit parking area without the appropriate approval.

      6. Unless previously approved by the President’s Cabinet or authorized by the vice president for Finance and Support Services, there is no free special event parking. A list of the special events exempted to date (e.g., commencement and related ceremonies, Board of Regents meetings, Bobcat Days, residence hall move-in, etc.) can be found on the Parking Services website. Departments are responsible for contacting Parking Services through the Special Event Parking Request Form to arrange for exempt event parking.

      7. Large events may result in an excessive number of vehicles parking on campus and have the potential to impact the normal academic functions of the university. It is important to coordinate all parking needs for large events prior to scheduling and announcing an event.

      8. The LBJSC and Edward Gary Street Parking garages are the two primary locations to accommodate special event parking. There is a reduced special event fee per vehicle for Texas State departments that host an event. Sponsors should contact the Garage Parking office located at the LBJSC.

      9. If the location of the event makes the use of the pay garages impractical, Parking Services, as provided in this policy, will work to accommodate requests for special event parking, at the reduced special event fee per vehicle, in permit parking areas. The academic calendar, location, days, and times of the event will affect the ability to accommodate special event parking in permit areas. There may be times when parking in a remote lot is the only option. Parking Services may suggest offering attendees the ability to purchase an event permit online. If requested and approved, Transportation Services will work with the sponsoring department to determine if it is possible to provide transportation to and from the remote lot. There will be a fee associated with transportation services.

      10. University departments planning to host or authorize any event must contact Parking Services concerning parking availability at least two weeks prior to scheduling the event (and prior to the dissemination of parking information to attendees), and must complete the Special Event Parking Request Form. The associate director of Parking Services will contact the requester within 48 hours of receipt of the request to identify which parking facilities may be available, to offer alternative suggestions to accommodate the request, or to deny the request.

    2. Scheduling Priorities

      1. First priority will be given to the parking needs of students, faculty, and staff. Every effort will be made to accommodate special event parking in such a manner as to not seriously impact the normal function and activity of the university’s academic schedule.

      2. Second priority will be given to university and department-sponsored events. Such events include, but are not limited to:

        1. commencement and other commencement-related ceremonies (e.g., pinning, hooding, commissioning, and ring ceremonies);

        2. presidential events;

        3. athletic events;

        4. Fine Arts performances and exhibits;

        5. department-sponsored lectures, conferences or workshops; and

        6. events of university-recognized organizations (e.g., dance competitions, Stutters’ events, sports club games, etc.).

      3. Third priority will be given to non-university sponsored events (e.g., Special Olympics, Relay for Life, Sights and Sounds, Summerfest, etc.). If there is a Texas State host, office, or department working with the non-university event sponsor, the Texas State entity should contact Parking Services instead of the non-Texas State affiliate to arrange special parking needs.

    3. Special Event Parking Costs and Payment Procedure

      1. A special event parking fee per vehicle will be required for university-sponsored events that are not approved by the vice president for Finance and Support Services for a fee exemption. All special events must be approved by Parking Services prior to the event. The special event parking fee may be paid by the university department or by the individuals attending the event. With the exception of the LBJSC and Edward Gary garages, the cost of a daily visitor or guest permit is $5. If the event occurs over a number of days, the fee will be consistent with the weekly rates for the time and location of the permit lot or garage. The special event gated lot located at the Round Rock Campus is $5 per day.

      2. The cost of a special events permits, the special event parking fee to park in Edward Gary Street Parking or LBJSC garage, and current fees associated are described in the Parking Services Regulations.

      3. There may also be fees associated with overtime personnel needed to manage or control the designated parking area. Parking Services will inform the requester of the potential fees and expenses involved upon receiving the initial request.

      4. The Texas State account number to which Parking Services will IDT fees and overtime expenses must be indicated on the request form. An authorized signature is also required. For services provided to a non-Texas State affiliated person or organization, fees and expenses must be pre-paid one week prior to the event.

      5. If parking spaces are reserved for an event, the requesting department will be charged for the number of spaces reserved, not the number of spaces used.

  8. TYPES OF TEMPORARY PERMITS

    1. Types of temporary parking permits and their eligibility are outlined in the Parking Services Regulations.
  9. ACCESSIBLE PARKING

    1. Eligibility and policies involving accessible parking are outlined in the Parking Services Regulations.
  10. ELECTRIC CAR CHARGING

    1. Rules for electric car charging and use of electric car charging stations are outlined in the Parking Services Regulations.
  11. CONTINUING EDUCATION STUDENTS AND STAFF PARKING PROCEDURES

    1. The Office of Continuing Education must purchase permits from Parking Services for distribution to Continuing Education participants.

    2. Continuing Education faculty and staff are subject to the same provisions as regular faculty and staff.

  12. PROCEDURES FOR TEXAS STATE VEHICLES AND GOLF CARTS OR UTILITY VEHICLES

    1. Departments with “signed” reserved spaces for their Texas State vehicles will pay the reserved rate.

    2. Departments that park their Texas State vehicles and golf carts or utility vehicles on campus in “non-signed” spaces will pay a campus vehicle registration fee at the perimeter rate.

    3. A Golf Cart/Utility Vehicle Policy has been written, reviewed, and adopted for the safety of drivers, passengers, and pedestrians on university property. The policy includes vehicle operating standards, supervisor responsibilities, and employee and operator requirements and standards. It also includes condition and standard safety features, maintenance responsibility, accident reporting, and variance procedures. Questions about the policy can be directed to the Office of Environmental Health, Safety and Risk Management.

  13. PROCEDURES FOR RESERVED SPACES

    1. In addition to departmental vehicles parking in reserved spaces, any reserved space allocated to faculty, staff, or students by virtue of their job description or general lottery, will pay the reserved rate annually.

      1. Employees who have been approved for a reserved red restricted space because of their job responsibilities will pay the red restricted fee, and their department will pay the difference for the reserved rate (e.g., director of Special Projects, hall directors).
    2. The president, provost and vice president for Academic Affairs, President’s Cabinet, deans, associate and assistant vice presidents are eligible for a reserved space and will pay the reserved rate.

    3. A limited number of reserved spaces have been designated in several locations. These spaces are available to any faculty or staff person on a first-come, first-served basis. If a space is not available upon request, the individual may be placed on a waiting list. If a person is offered a vacated space and declines, their name will either be removed or be moved to the end of the waiting list. For more information about reserved spaces contact Parking Services at parking@txstate.edu.

    4. Departments that have reserved visitor spaces for clients or visitors will pay the reserved rate annually.

  14. PROCEDURES FOR VENDOR AND CONTRACTOR PARKING

    1. Vendors and contractors (other than construction contractors) who have contracts with the university may be approved to purchase red restricted permits on a case-by-case basis. They may also purchase perimeter parking permits that will allow them to park only in the perimeter lots.

    2. Construction contractors who have contracts with the university may be approved to purchase permits on a case-by-case basis. Parking inside fenced staging or construction areas will be limited. The staging areas are not intended to be parking areas. They are generally limited to one to five spaces per project for the job superintendent and supervisors. The job superintendent will give authorization to park inside the staging area; parking in fenced areas or staging areas is allowed for a brief period of time for pick-ups and drop-offs and is not to circumvent the purchase of a permit. Vehicles parked outside the pre-arranged staging areas without appropriate permits may be subject to ticketing, immobilization (booting), and towing. Construction contractors must purchase perimeter permits for non-supervisors to park in Lot P 10W (Bobcat Stadium West) and be transported to the job site if they choose to park on campus. Permits must be displayed on all vehicles to park legally on campus.

    3. Vendors or service providers with no contractual relationship with the university must park in the pay garages or may purchase a perimeter permit and park in any perimeter lot. On a case-by-case basis, the associate director of Parking Services, upon request, may approve the purchase of a red restricted permit.

    4. Vendors with marked vehicles who provide short-term business on campus such as the delivery of food, flowers, newspapers, etc., may park in university surface lots or in loading zones for not longer than 15 minutes with emergency flashers. No permit is needed.

  15. ENFORCEMENT PROCEDURES

    1. Parking Services enforces the university parking rules and regulations and is authorized in Title 3, Subtitle A, Chapter 51, Subchapter E, Section 51.201 of the Texas Education Code, to issue parking tickets, install vehicle boots, or impound vehicles for violation.

    2. Parking violations and fines for parking violations are described in the Parking Services Regulations.

    3. Individuals with unpaid fines will be prohibited from registering for classes, obtaining a diploma or transcript, or purchasing a Texas State parking permit.

    4. Chronic Offender Policy – Any person who parks a vehicle or vehicles on university property that has been issued five or more tickets within a continuous 12-month period, regardless of whether the tickets are paid or on appeal, will be considered a chronic offender of the university’s parking rules. Chronic offenders may continue to park legally on campus; however, when a vehicle that has been assigned to a chronic offender is found illegally parked, it is subject to:

      1. immediate impound; and

      2. $150 chronic offender fee.

    5. Persons may appeal parking tickets to Parking Services or to a ticket appeals committee. Either Parking Services or the appeals committee may cancel or reduce fines if enforcement action was not in accordance with university regulations or if extenuating circumstances warrant such action. Student appeals are heard by the Student Government Supreme Court. Faculty and staff appeals are heard by the Transportation Services Advisory Council, as required.

  16. PROCEDURES FOR SHUTTLE SERVICE

    1. The Bobcat Shuttle is a bus service operated for all Texas State students, faculty, staff, and the general public. The system is designed to help alleviate parking and traffic congestion on campus. The system transports students, faculty, staff, and the general public from the remote parking areas and concentrated student population areas in the City of San Marcos to the central campus, as well as provides a means of cross-campus travel and travel to various locations in the City of San Marcos.

    2. Authority of the Board of Regents

      1. The Board of Regents is authorized to charge each student enrolled at Texas State a fee to finance bus service for students attending the university (Texas Education Code, Title 3, Subtitle A, Chapter 54, Subchapter E, Section 54.511).

      2. The Board may not increase the bus fee more than once in an academic year for the purpose of covering increased operating costs of the bus service. Any increase in the bus fee must be approved by a majority vote of those students participating in a general election called for that purpose.

    3. Responsibility for the Bobcat Shuttle is assigned to the vice president for Finance and Support Services. The system is operated as an auxiliary enterprise under the supervision of the director of Transportation Services. Shuttle service is currently provided by contract.

    4. Students pay the bus fee at registration. A portion of each faculty and staff parking permit fee is transferred to the bus account to finance bus access for faculty and staff.

    5. The system is in full operation on all scheduled class dates during the fall and spring semesters. Reduced levels of bus service are available during the summer semesters. Service may vary based on the academic calendar.

    6. Routes and schedules may be adjusted by Transportation Services at the beginning of each semester based on the level of demand on the bus service. Routes and schedules are subject to change without notice. Current route and schedule information is available at selected display cases around the campus, the Transportation Services office, may be viewed on the Bobcat Shuttle website, or on the Texas State Mobile App.

    7. Periodic route and service evaluation occurs through demographic analysis, ridership analysis, and student surveys. This information is used to make route and schedule modifications.

    8. Transportation Services may establish Bobcat Shuttle rules of ridership, and may establish a fare policy which will govern recovery of passenger revenues in support of the Bobcat Shuttle helping students, faculty, staff, visitors and the general public access campus and various locations in the City of San Marcos, and reach their destinations in a safe, efficient, and reliable manner.

  17. PROCEDURES FOR USE OF NON-MOTORIZED VEHICLES ON CAMPUS

    1. Texas State recognizes non-motorized vehicles as an important and legitimate means of transportation, provided they are operated with due regard and concern for the safety of the general public.

    2. A non-motorized vehicle is any wheeled vehicle that relies wholly, or in part, upon human or animal power for propulsion. This includes skates (e.g., roller skates, roller blades, in-line skates), cycles (e.g., unicycles, bicycles, tricycles), skate boards, self-balancing scooters (e.g., hover boards), scooters, electronic personal assistive mobility devices (EPAMDs), electric bicycles, and similar devices, but does not include wheelchairs operated by mobility-impaired persons.

      1. EPAMDs are two non-tandem wheeled devices (e.g., Segway) designed for transporting one person that is self-balancing and propelled by an electric propulsion system with an average power of 750 watts or one horsepower.

      2. Electric bicycles are propelled, at least in part, by an electric motor and cannot attain a speed of more than 20 miles per hour without the application of human power and with a weight that does not exceed 100 pounds.

    3. Specific rules and regulations as they pertain to the use of cycles on campus can be found in the University Bicycle Rules and Regulations. Bicycle storage racks are located outside most campus buildings. Bikes are not to be chained to railings or other permanent fixtures. Bicycles should be registered with Transportation Services.

    4. Transportation Services may, as necessary, impound or boot bicycles that are abandoned, inappropriately parked, in a state of disrepair, or creating a hazardous condition.

      1. If the property is reclaimed, the owner may be charged a reasonable storage fee.

      2. All bicycles left in the residence halls or on campus after the spring semester will be removed by Transportation Services.

      3. Impounded bicycles will be held for 120 days, after which time they will be turned over to the Bike Cave.

    5. The use of a non-motorized vehicle on campus for the sole purpose of transportation is permitted, but must be operated in accordance with and conform to local, state, and federal regulations, and in a manner that does not jeopardize pedestrian safety or university or private property. The use of a non-motorized vehicle on campus for any reason other than transportation or contact with any university property such as a curb, handrail, guard rail, seating area, or curb stop may be classified as reckless damage resulting in a Class C misdemeanor. When not in compliance:

      1. Texas State students are in violation of the Code of Student Conduct and may be cited for reckless damage.

      2. Non-Texas State students will be asked to leave the campus, may be issued a criminal trespass warning and be cited for reckless damage.

    6. The use of non-motorized vehicles is not allowed in any campus building including any Housing and Residential Life building. If roommates agree, certain non-motorized vehicles, as outlined in the Resident Guide to Rights and Responsibilities, may be stored in a room or apartment. When not in compliance:

      1. Texas State students are in violation of the Code of Student Conduct.

      2. Non-Texas State student violators will be asked to leave the campus and be issued a criminal trespass warning.

    7. The use of non-motorized vehicles is prohibited on ramps intended for ADA-compliant accessibility. When not in compliance:

      1. Texas State students are in violation of the Code of Student Conduct.

      2. Non-Texas State student violators will be asked to leave the campus and be issued a criminal trespass warning.

  18. PROCEDURES FOR USE OF MOTORCYCLES, MOTOR-DRIVEN CYCLES, MOPEDS, AND MOTOR-ASSISTED SCOOTERS ON CAMPUS

    1. Motorcycles, motor-driven cycles (e.g., gas-powered bicycles), mopeds, and motor-assisted scooters are subject to the same rules and regulations as automobiles on campus and are governed by state law.

    2. Motorcycles, motor-driven cycles, mopeds, and motor-assisted scooters must park in designated motorcycle parking areas and are prohibited from all pedestrian walkways or sidewalks. A parking violation will be assessed for parking at bike racks on campus.

    3. Motorcycles, motor-driven cycles, mopeds, and motor-assisted scooters are prohibited everywhere on campus except for roadways. When not in compliance:

      1. Texas State students are in violation of the Code of Student Conduct.

      2. Non-Texas State student violators will be asked to leave the campus and be issued a criminal trespass warning.

  19. REVIEWERS OF THIS UPPS

    1. Reviewers of this UPPS include the following:

      Position Date
      Associate Director, Parking Services January 1 E3Y
      Director, Transportation Services January 1 E3Y
      Associate Vice President for Finance and Support Services Planning January 1 E3Y
  20. CERTIFICATION STATEMENT

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

    Associate Director, Parking Services; co-senior reviewer of this UPPS

    Director, Transportation Services; co-senior reviewer of this UPPS

    Associate Vice President for Finance and Support Services Planning; co-senior reviewer of this UPPS

    Vice President for Finance and Support Services

    President