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UPPS 05.04.03 - Emergency Operations

Emergency Operations

UPPS No. 05.04.03
Issue No. 9
Effective Date: 1/09/2020
Next Review Date: 4/01/2024 (E4Y)
Sr. Reviewer: Director, University Police Department

  1. POLICY STATEMENTS

    1. This policy outlines the actions required for assembling university resources for use in disaster management.

    2. This document:

      1. establishes official policy for operating university facilities, using university resources, and deploying university personnel during emergencies; and

      2. outlines procedures for assembling university resources for use in disaster management.

    3. Homeland Security Presidential Directive 5 (HSPD-5) states that the management of domestic incidents calls for the establishment of a single, comprehensive National Incident Management System (NIMS).

  2. COMPOSITION AND RESPONSIBILITIES OF THE EMERGENCY MANAGEMENT COMMITTEE AND DESIGNATED ALTERNATES

    1. A standing committee, appointed annually on September 1 by the university president and chaired by the director of the University Police Department (UPD), will develop and review the university’s Emergency Management (EM) Plan for implementation during natural or man-made disasters.

    2. The committee will consist of primary and alternative representatives from the organizations listed below:

      1. Academic Affairs;

      2. Auxiliary Services;

      3. Facilities Department;

      4. Materials Management;

      5. Housing and Residential Life;

      6. Student Health Center;

      7. UPD;

      8. University News Service;

      9. Counseling Center;

      10. Information Technology;

      11. Human Resources;

      12. Texas State University System (TSUS) Associate General Counsel;

      13. Environmental Health, Safety, and Risk Management;

      14. Distance and Extended Learning;

      15. Center for Safe Schools;

      16. International Office;

      17. Dean of Students;

      18. University Food Services;

      19. President of Student Government; and

      20. Transportation Services.

    3. Emergency management plans developed by the committee shall include:

      1. identification of university elements essential to disaster control operations;

      2. identification of all individuals to receive the authority to direct university elements during emergency operations;

      3. strategy for staffing essential emergency functions;

      4. provisions for coordination of inter-agency resources;

      5. identification of budgetary considerations;

      6. designation of an official university spokesperson who will make all public announcements during emergency operations;

      7. use of the NIMS for organization of emergency management teams for the following needs:

        1. communications center;

        2. materials and supplies;

        3. housing;

        4. food and potable water;

        5. transportation;

        6. legal matters;

        7. health services or medical treatment;

        8. public information; and

        9. psychological services.

      8. methods of documentation and report of the following data:

        1. persons assisted;

        2. nature of assistance;

        3. facilities utilized;

        4. human resource issues;

        5. materials;

        6. legal issues;

        7. budgetary or financial reports; and

        8. multi-agency communications; and

      9. records maintenance and retention.

  3. APPOINTMENT AND RESPONSIBILITIES OF THE DIRECTOR OF EMERGENCY OPERATIONS

    1. The director of UPD will serve as the director of Emergency Operations as appointed by the president. The EM coordinator (EMC) will assist the director of Emergency Operations. In the director of UPD’s absence, the president will authorize the senior police officer on duty to perform the director’s duties.

    2. The director of Emergency Operations or the EMC will implement NIMS to manage all resource utilization throughout the emergency.

    3. The director of Emergency Operations has the authority to utilize Texas State property and may commit university resources to assist in emergency operations, including those occurring off-campus.

    4. The director of Emergency Operations and the EMC will direct the university emergency operations when the Disaster or Emergency Operations Plan is activated.

    5. Upon receipt of information that an emergency has occurred, is imminent, or threatening, the director of UPD or the senior police officer on duty will notify the vice president for Finance and Support Services (VPFSS) and make a recommendation regarding activation of the Disaster or Emergency Operations Plan.

    6. Upon notification that a decision has been made to activate the Disaster or Emergency Operations Plan, the director of UPD or the senior police officer on duty will notify, or cause to be notified, the VPFSS, who will then notify the other appropriate executive staff.

    7. The director of Emergency Operations will test university emergency notification systems as outlined in Testing of Emergency Notification System, and maintain documentation of the tests as required by law.

  4. PROCEDURES TO BE FOLLOWED DURING EMERGENCY OR CRISIS OPERATIONS

    1. Disaster or Emergency Operations Plan outlines the disaster or emergency operations plan procedures.

    2. Emergency Management Plan outlines the Texas State emergency management plan.

    3. Disruptive Disorderly Student Misconduct defines various types of disruptive activity and provides procedures to be followed in the event that such problems arise.

    4. Safety Guidelines for Active Shooter Situations outlines safety guidelines to be followed in active shooter situations.

    5. Emergency Management Plan for Study Abroad defines the emergency management plan for study abroad.

    6. In the event of an energy curtailment or severe weather, follow procedures in UPPS No. 05.04.02, Closing the Campus Because of Weather or Other Emergencies.

  5. PROCEDURES FOR THE EVALUATION AND REPORTING OF EMERGENCY OPERATIONS

    1. Upon the completion of an emergency operation, the director of Emergency Operations will conduct a debriefing session.

    2. The director of Emergency Operations or the EMC will prepare a complete report on the university involvement in the emergency operation and submit it to the President’s Cabinet through the VPFSS within 10 business days.

  6. REVIEWERS OF THIS UPPS

    1. Reviewers of this UPPS include the following:

      Position Date
      Director, University Police April 1 E4Y
      Emergency Management Coordinator, University Police April 1 E4Y
      Director, Environmental Health, Safety, and Risk Management April 1 E4Y
  7. CERTIFICATION STATEMENT

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

    Director, University Police; senior reviewer of this UPPS

    Vice President for Finance and Support Services

    President