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UPPS 04.04.55 - Recognition of Faculty and Staff Organizations

Recognition of Faculty and Staff Organizations

UPPS No. 04.04.55
Issue No. 5
Effective Date: 10/01/2020
Next Review Date: 8/01/2030 (E10Y)
Sr. Reviewer: Vice President for University Administration

  1. POLICY STATEMENTS

    1. Texas State University recognizes and respects the right of its faculty, staff, and students to organize and express themselves and understands that the exercise of this right sometimes leads to the establishment of faculty and staff organizations.

    2. This document establishes policies for recognition of faculty and staff organizations.

  2. CRITERIA FOR ELIGIBILITY

    1. To be eligible for recognition, an organization’s members must be any combination of Texas State faculty and staff. The vice president for University Administration’s website will include a current list of currently recognized faculty and staff organizations and the contact information for the organizations’ liaisons.

    2. The university will recognize faculty and staff organizations that:

      1. are established for lawful purposes;

      2. affirm in advance their willingness to adhere to federal and state law, as well as policies of The Texas State University System (TSUS) Board of Regents and the university;

      3. will not disrupt university classes or other programs;

      4. do not discriminate on any basis prohibited by law; and

      5. are compatible with the mission of the university.

    3. A faculty or staff organization may not state or suggest that it acts with the authority as an agent of the university. Each organization is a separate entity and not a part of the university itself. The university will act as a co-sponsor of an organization’s activities only upon express written agreement to act as co-sponsor. Members of an organization should state or imply university co-sponsorship of an activity only with the express written permission of the university. A faculty or staff organization may not use the university’s tax identification number for its purposes.

    4. Each recognized organization will designate a member as its liaison with the university, and university representatives may assume that the liaison has authority to speak for the organization and to bind the organization to agreements with the university.

    5. The university is not responsible for any obligation, including legal and financial obligations of any faculty or staff organization, even if the organization is recognized under this policy.

  3. ADVANTAGES OF AND LIMITATIONS TO UNIVERSITY RECOGNITION

    1. The advantages of official university recognition of faculty and staff organizations include:

      1. use of campus facilities in accordance with the TSUS Rules and Regulations and university policies;

      2. use of designated campus bulletin boards to post notices in accordance with the manner authorized in the TSUS Rules and Regulations and university policies;

      3. authorization to hold meetings and functions on campus in accordance with the manner authorized in the TSUS Rules and Regulations and university policies, including limitations on joint sponsorship as outlined therein;

      4. solicitation privileges as provided in the TSUS Rules and Regulations and university policies;

      5. use of the campus mail and email systems in a manner consistent with state law and university policy, including the prohibition of the use of state resources for political activity; and

      6. authorization to host a website for the organization, in accordance with campus acceptable use relevant university policies, including UPPS No. 04.01.07, Appropriate Use of Information Resources, and UPPS No. 04.01.08, Texas State Internet Domain Name Policy.

    2. Official university recognition of faculty and staff organizations does not authorize employees who are members to receive release time from their positions to attend the organization’s meetings or to conduct the organization’s business during work hours, nor does it authorize financial support from the university for the operations of a recognized organization. Members of the President’s Cabinet may invite recognized organizations to participate in projects sponsored by the university and may, at their discretion, authorize appropriate support for those projects.

  4. PROCEDURES FOR OBTAINING UNIVERSITY RECOGNITION

    1. A faculty or staff organization may submit an application for official university recognition to the vice president for University Administration. The vice president for University Administration will review the application to determine if the organization’s values and planned actions are compatible with the university’s mission and core values and will refer the application to members of the President’s Cabinet for consideration. Official recognition requires a unanimous approval by members of the President’s Cabinet. Following consideration, the vice president for University Administration will inform the organization of the decision.

    2. The Application for Recognition of Faculty or Staff Organization is the form that an organization will use to apply for official recognition, as well as to apply annually for continuing recognition.

    3. Recognition is subject to annual renewal. An application for renewal of recognition must include updated information about the organization’s liaison and verification of continuing compliance with federal and state law, as well as policies of The TSUS Board of Regents and the university. The university may, by written notice, decline to renew recognition of an organization at the sole discretion of the president without explanation.

    4. The vice president for University Administration may withdraw recognition of a faculty or staff organization if they determine that the organization has violated an applicable law or rule of the university or The TSUS Board of Regents, or if the actions or values of the organization are no longer in alignment with the university’s mission and core values. Before determining whether to withdraw recognition, the vice president for University Administration will provide the organization with notice of the concern and an opportunity to respond.

  5. REVIEWERS OF THIS UPPS

    1. Reviewers of this UPPS include the following:

      Position Section
      Vice President for University Administration August 1 E10Y
      Vice President for Finance and Support Services August 1 E10Y
      Chair, Faculty Senate August 1 E10Y
      Chair, Staff Council August 1 E10Y
  6. CERTIFICATION STATEMENT

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

    Vice President for University Administration; senior reviewer of this UPPS

    President