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FSS/PPS 05.10 - Emergency Operations of Campus

Emergency Operations of Campus

FSS/PPS No. 05.10 (05.04.01)
Issue No. 12
Effective Date: 5/30/2019
Next Review Date: 4/01/2021 (ONY)
Sr. Reviewer: Associate Vice President for Facilities

  1. POLICY STATEMENTS

    1. Texas State University’s UPPS No. 05.04.02, Closing the Campus Because of Weather or Other Emergencies, Section 02.04 e., requires that a division policy and procedure statement (PPS) be generated that defines both those designated as key personnel and those who are considered critical to the perpetuation of vital university functions during emergency periods primarily associated with severe weather conditions.

    2. The purpose of this PPS is to designate key personnel and other personnel critical and essential to supporting vital university functions during emergency periods.

    3. It is also the purpose of this PPS to set forth the procedures to be followed by Facilities Department personnel during impending or ongoing emergency closing situations, weather extremes, utility emergencies, and other campus crises.

  2. DESIGNATION OF KEY AND CRITICAL STAFF PERSONNEL

    1. The vice president for Finance and Support Services (VPFSS), the associate vice president (AVP) for Finance and Support Services Planning, and the AVP for Facilities are considered key personnel in the Finance and Support Services Division.

    2. The AVP for Financial Services, director of Transportation Services, director of Grounds Operations, director of Facilities Management, director of Facilities Operations, director of Utilities Operations, or their appointees are designated as critical staff positions in severe weather conditions.

  3. PROCEDURES FOR EMERGENCY OPERATIONS OF CAMPUS

    1. The AVP for Facilities, when apprised by the University Police Department (UPD) of an impending weather or emergency situation, will notify Facilities personnel in critical positions to report to their job stations.

    2. Critical staff personnel will assemble the necessary crews and equipment for the weather or emergency situation.

    3. The following procedures will be followed for ice and snow conditions:

      1. For ice and snow control purposes, sand will be distributed on building entryways where ice has formed and other areas where needed.

      2. Ice control measures will be taken first on buildings with open steps or ramps; second, on regular steps; and third, in severe weather, on as many sidewalks as possible.

        Priority locations for each of the crews are as follows:

        East-Zone Crew:

        1. J. C. Kellam Administration Building – all steps and 3rd floor walkway;

        2. Theatre Center walkways;

        3. Hill House steps;

        4. The Quad and Bobcat Trail Mall steps; and

        5. Sewell bridges.

        Central-Zone Crew:

        1. Lantana, Butler, and Sterry Halls;*

        2. LBJ Student Center;

        3. Derrick Hall overhead ramp;

        4. Jones Dining Center front entrance steps;

        5. Student Health Center entrance;

        6. The Tower steps in parking garage;

        7. Burleson Hall front steps;

        8. Alkek Library steps and entrances;

        9. Health Professions Building back steps;

        10. Main Plant front ramp;

        11. Nueces Hall;

        12. University residence (only upon request from residents or President’s Office);

        13. Undergraduate Academic Center entrances;

        14. Performing Arts Center entrances and front steps; and

        15. Edward Gary St. Garage/Datacenter pedestrian entrance.

        West-Zone Crew:

        1. Supple Science front steps;

        2. Bexar Hall;*

        3. Blanco Hall and other residence halls;*

        4. Harris Hall (emphasis on elevated sidewalk); and

        5. Lavaca (Child Development Center).

        Round Rock:

        1. Avery Building steps and entrances;

        2. Nursing Building entrances;

        3. Willow Hall entrances; and

        4. North and east sides of the Quad.

        After completion of priority areas, crews will check all other steps, entrances, and walkways on campus, including all on-campus bus stops.

        *Department of Housing and Residential Life will have primary responsibility; Facilities will assist when requested.

      3. In the event that ice formation is predicted, the director of Grounds Operations will notify the AVP for Facilities in advance to contemplate notification procedures.

      4. Streets and driveways will be sanded by the Facilities Operations crews. The director of Facilities Operations will arrange for the sanding crew to report to work as required on the day that the icing condition is predicted.

        Priority areas to be sanded will be:

        1. Academy Street and James Street to president’s driveway;

        2. President’s Drive (only upon request from residents, President’s Office, or Special Projects);

        3. Woods Street between Moon Street and North Comanche Street;

        4. Read Street;

        5. Student Center Drive and Buckner Drive;

        6. Tomas Rivera Drive;

        7. North LBJ bus loop;

        8. Edward Gary Street to Woods Street;

        9. Moon Street to Woods Street;

        10. Moore Street from Read Street to Falls Sayer housing complex;

        11. Talbot Street;

        12. Elm Street between Buckner Street and Matthews Street;

        13. Matthews Street between Student Center Drive and Elm Street; and

        14. Pleasant Street.

        Round Rock:

        1. Avery Building main entrance and circle drive off University Boulevard;

        2. Chautauqua Crossing; and

        3. Bobcat Way.

        The crew will also survey campus for other icy areas.

      5. The following roads will be barricaded during icing events due to the inherent safety risk for vehicular traffic:

        1. State Street and Old Main Drive by placing barricades at the intersection of State Street and Pleasant Street, as well as at the intersection of State Street and West Sessom Drive; and

        2. Moore Street between Falls Sayer housing complex and Smith Avenue.

      6. Facilities will support Parking and Transportation Services as resources are available and services are requested to assist in sanding parking garages and parking lots.

    4. Severe storm conditions:

      1. In the event of a weather alert, such as an impending storm, the director of Utilities Operations will ensure that all emergency generators are in standby condition. Emergency generators are at the following locations:

        1. Alkek Library (includes communications hub);

        2. Angelina Hall, San Gabriel Hall, and Community Building;

        3. Baseball field;

        4. Bobcat Stadium;

        5. Boiler Plant;

        6. Centennial Hall;

        7. Central Plant;

        8. Chautauqua Hall, Gaillardia Hall, and Community Building;

        9. Chemistry Building;

        10. Edward Gary Street Garage (includes South Chill Plant and Data Center);

        11. Falls Hall, Sayers Hall, and Community Building;

        12. Family & Consumer Sciences Building;

        13. Flowers Hall;

        14. Freeman Aquatic;

        15. Ingram Hall;

        16. Jackson Hall Telecom;

        17. J. C. Kellam Administration Building (includes Data Center);

        18. Library Repository (Star Park);

        19. LBJ Student Center;

        20. Math/Computer Science Building (includes Data Center);

        21. Roy F. and Joann Cole Mitte Complex;

        22. Music Recital Hall;

        23. Nueces Hall;

        24. Physical Plant;

        25. President’s House;

        26. Star One Complex;

        27. Sterry Hall (includes communications hub);

        28. Strahan (emergency pump);

        29. Student Recreation Center;

        30. Supple Science;

        31. Undergraduate Academic Center;

        32. University Event Center; and

        33. West Plant/Telecom Bunker.

        Round Rock:

        1. Avery Building (includes CUB);

        2. Nursing Building; and

        3. Willow Hall (physical location at CUB).

      2. The director of Grounds Operations will ensure that all trash cans and any materials on campus that can be moved by wind force are secured or relocated to a safe area.

      3. All supervisors will make arrangements to have crews alerted so that they can be called in to work as needed after normal hours.

    5. The AVP for Facilities, when notified by Round Rock personnel of an emergency situation, will notify the appropriate Facilities personnel or contract support staff to report to their job stations.

  4. REVIEWER OF THIS PPS

    1. Reviewer of this PPS includes the following:

      Position Date
      Associate Vice President for Facilities April 1 ONY
  5. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

    Associate Vice President for Facilities; senior reviewer of this PPS

    Vice President for Finance and Support Services