UPPS No. 08.03.03
Issue No. 3
Effective Date: 10/08/2013
Next Review Date: 1/01/2019 (E3Y)
Sr. Reviewer: Vice President for University Advancement
* Individuals may be memorialized on campus in a designated area known as the Memorial Garden on the grounds between Flowers and Lampasas halls near the Bell Tower. This policy outlines the procedures for accepting and placing memorials in the Memorial Garden or in other areas on campus.
Other policies regarding the establishment of endowments and naming opportunities may be found in UPPS No. 03.05.01, Soliciting, Accepting and Processing Gifts and Grants from Private Sources, and UPPS No. 08.03.01, Criteria for Namings.
GUIDELINES FOR ACCEPTING MEMORIALS
The University Advancement Executive Staff Council will review requests for placing memorials on campus. If the location is in an area other than the Memorial Garden, the Council will make a recommendation to the President’s Cabinet who will make the final decision on the memorial location and design.
The Council considers memorials for any individual with a connection to Texas State University, including students, alumni, current and retired faculty and staff, and donors.
Memorials Honoring Students
When the family or friends of a deceased student request assistance in establishing a memorial, the Office of the Dean of Students determines if the deceased student was affiliated with a student organization that may sponsor the memorial. If there is no student affiliation, the family and friends assume the sponsorship.
Memorials Honoring Faculty (Active or Retired)
If the family or friends of a deceased faculty member (active or retired) are interested in erecting a memorial, they sponsor the memorial. The Office of the Provost and Vice President for Academic Affairs works with the deceased faculty member’s family and academic colleagues to pursue the sponsorship.
Memorials Honoring Staff (Active or Retired)
If the family or friends of a deceased university staff member (active or retired) are interested in erecting a memorial, they are responsible for sponsoring the memorial. The Texas State Staff Council and the home office of the deceased staff member may assist with the sponsorship.
Memorials Honoring Alumni
If the family or friends of a deceased alumnus are interested in erecting a memorial, the Texas State Alumni Relations Office works with the alumnus’ family and friends to pursue a memorial sponsorship.
Memorials Honoring Donors
If the family or friends of a deceased Texas State donor are interested in erecting a memorial, the University Advancement Development Office works with the donor’s family or friends to pursue a memorial sponsorship.
* Sources other than university accounts must pay for all costs associated with memorials. Requests from support organizations that have university accounts will be considered, but must be approved by a designated representative of University Advancement and the vice president for Finance and Support Services.
GUIDELINES FOR ACQUISITION, INSTALLATION, AND MAINTENANCE
The requestor is fully responsible for the payment of the memorial plaque.
* The Council presents the requestor with three giving options: $400, $750 and $1000. For consistency purposes, University Advancement is responsible for ordering the item.
The requestor is fully responsible for costs associated with installation of the item. University Advancement works with Facilities for installation of the item requested.
The Memorial Garden will be maintained by the university.
REVIEWERS OF THIS UPPS
* Reviewers of this UPPS include the following:
Position Date Vice President for University Advancement January 1 E3Y Associate Director, Endowment Services January 1 E3Y
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedures from the date of this document until superseded.
Vice President for University Advancement; senior reviewer of this UPPS