UPPS No. 05.04.03
Issue No. 8
Effective Date: 8/28/2015
Next Review Date: 4/01/2019 (E4Y)
Sr. Reviewer: Director, University Police
- This policy outlines the actions required for assembling university resources for use in disaster management.
establishes official policy for operating university facilities, using university resources, and deploying university personnel during emergencies; and
outlines procedures for assembling university resources for use in disaster management.
Homeland Security Presidential Directive 5 (HSPD-5) states that the management of domestic incidents calls for the establishment of a single, comprehensive National Incident Management System (NIMS).
COMPOSITION AND RESPONSIBILITIES OF THE EMERGENCY MANAGEMENT (EM) COMMITTEE AND DESIGNATED ALTERNATES
A standing committee, appointed annually on September 1 by the university president and chaired by the director of University Police (UPD), will develop and review the university’s Emergency Management Plan for implementation during natural or man-made disasters.
The committee will consist of primary and alternative representatives from the organizations listed below:
Housing and Residential Life;
Student Health Center;
University Police Department;
University News Service;
Texas State University System (TSUS) Associate General Counsel;
Environmental Health, Safety and Risk Management;
Distance and Extended Learning;
Center for Safe Schools;
Dean of Students;
University Food Service;
President of Student Government; and
Emergency management plans developed by the committee shall include:
identification of university elements essential to disaster control operations;
identification of all individuals to receive the authority to direct university elements during emergency operations;
strategy for staffing essential emergency functions;
provisions for coordination of inter-agency resources;
identification of budgetary considerations;
designation of an official university spokesperson who will make all public announcements during emergency operations;
use of the NIMS for organizing emergency management teams for the following needs:
materials and supplies;
food and potable water;
health services or medical treatment;
public information; and
methods of documenting and reporting the following data:
nature of assistance;
human resource issues;
budgetary or financial reports; and
multi-agency communications; and
records maintenance and retention.
APPOINTMENT AND RESPONSIBILITIES OF THE DIRECTOR OF EMERGENCY OPERATIONS
The director of UPD will serve as the director of Emergency Operations as appointed by the president. The Emergency Management coordinator (EMC) will assist the director of Emergency Operations. In the director of UPD’s absence, the president will authorize the senior police officer on duty to perform the director’s duties.
The director of Emergency Operations or EMC will implement NIMS to manage all resource utilization throughout the emergency.
The director of Emergency Operations has the authority to utilize Texas State University property and may commit university resources to assist in emergency operations, including those occurring off-campus.
The director of Emergency Operations and the EMC will direct the university emergency operations when the Emergency Operations Plan is activated.
Upon receipt of information that an emergency has occurred, is imminent, or threatening, the director of UPD or the senior police officer on duty will notify the vice president for Student Affairs and make a recommendation regarding activation of the Emergency Operations Plan.
Upon notification that a decision has been made to activate the Emergency Operations Plan, the director of UPD or the senior police officer on duty will notify, or cause to be notified, the vice president for Student Affairs, who will then notify the other appropriate executive staff.
The director of Emergency Operations will test university emergency notification systems as outlined in Testing of Emergency Notification System, and maintain documentation of the tests as required by law.
BEHAVIOR ASSESSMENT TEAM
The university has established a Behavior Assessment Team (BAT) and an EM Committee to assess situations, plan and coordinate an immediate and extended response to situations, and coordinate assistance to those directly or indirectly affected by the incident. The university may experience crisis incidents, such as a student’s death or a fire in an off-campus apartment complex, that it does not consider disasters posing an ongoing threat to community safety or institution function.
The primary focus of the EM Committee is to provide direction and coordination of the university’s response to a crisis situation in order to minimize the traumatizing effects and reduce the potential for an extended crisis.
The core members of the BAT are also members of the EM Committee. The membership of the BAT is specified in UPPS No. 07.10.05, Behavior Assessment Team. Where responsibilities of the two groups overlap, such as in providing support to secondary victims (e.g., friends, etc., of those injured or killed) of emergency situations, the BAT will operate as a sub-team of the EM Committee. In time-sensitive high-risk situations, any of the core members may call a meeting of the BAT. Core members will consider the context of the EM Committee’s operations when making specific assignments.
PROCEDURES TO BE FOLLOWED DURING EMERGENCY OR CRISIS OPERATIONS
Emergency Operations Plan outlines the Disaster or Emergency Operations Plan Procedures
Emergency Management Plan outlines the Texas State Emergency Management Plan.
Disruptive Disorderly Student Misconduct defines various types of disruptive activity and provides procedures to be followed in the event that such problems arise.
Safety Guidelines for Active Shooter Situations outlines safety guidelines to be followed in active shooter situations.
Emergency Management Plan for Study Abroad defines the Emergency Management Plan for Study Abroad.
In the event of an energy curtailment or severe weather, follow procedures in UPPS No. 05.04.02, Closing the Campus Because of Weather or Other Emergencies.
EVALUATION AND REPORTING OF EMERGENCY OPERATIONS
Upon the completion of an emergency operation, the director of Emergency Operations will conduct a debriefing session.
The director of Emergency Operations or EMC will prepare a complete report on the university involvement in the emergency operation and submit it to the President’s Cabinet through the vice president for Student Affairs within 10 business days.
REVIEWERS OF THIS UPPS
Reviewers of this UPPS include the following:
Position Date Director, University Police April 1 E4Y Emergency Management Coordinator, University Police April 1 E4Y Director, Environmental Health, Safety, and Risk Management April 1 E4Y
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Director, University Police; senior reviewer of this UPPS
Vice President for Student Affairs