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UPPS 04.04.44 - Employees with Serious Illnesses

Employees with Serious Illnesses

UPPS No. 04.04.44
Issue No. 5
Effective Date: 1/15/2013
Next Review Date: 12/01/2017 (E4Y)
Sr. Reviewer: Director, Human Resources


    1. This policy provides guidelines for faculty and staff employees who have serious illnesses, for supervisors and managers responsible for these employees, and for dealing with the concerns of co-workers.

    1. A serious illness is any medical condition that may result in significant impairment of mental or bodily function, may be life-threatening, or may pose a significant health risk to others.

    2. The university recognizes that employees with serious illnesses may wish to continue to participate in as many of their normal activities as their conditions will allow, including work.

    3. The university also recognizes that continued employment for an employee with a serious illness may be therapeutically important in the remission or recovery process, and may prolong that employee’s life. As long as these employees are able to meet the performance standards of their job, they may continue to work provided they pose no health hazard to other employees (as determined in Section 02.04). Supervisors and managers will be sensitive to their conditions and see that, to the extent possible, they are treated like other university employees.

    4. Concurrently, the university strives to provide a safe work environment for students, other employees, and the public. The director of the Student Health Center, the director of Environmental Health, Safety & Risk Management and the TSUS associate general counsel will confer and make recommendations to the appropriate vice president regarding precautionary actions that should be taken to ensure that an employee’s condition does not present a significant health or safety risk to others.


    1. Employees are encouraged to report to their supervisors any serious illnesses that cause disabilities, if they would like to request workplace accommodations. Employees should refer to UPPS No. 04.04.60, Workplace Accommodation concerning reasonable accommodations.

    2. Employees who are faced with a serious injury or illness should refer to UPPS No. 04.04.30, University Leave Policy concerning Family Medical Leave and other leave options.

    3. Human Resources will assist supervisors and employees regarding insurance, leave, benefits, and other work-related concerns.

    4. The director of the Student Health Center will be a resource to the director of Human Resources and the assistant vice president and director of Multicultural Student Affairs in conjunction with members of the Workplace Accommodation Interactive Team in determining the appropriateness of an employee request for a reasonable accommodation.


    1. No university employee shall disclose any information regarding an employee’s health condition without that employee’s written consent authorizing the disclosure, except as may be required in Section 02.04. When dealing with situations involving employees with serious illnesses, supervisors and managers should remember that an employee’s health condition is confidential, and that they should take precautions to protect that confidentiality. Upon receiving the employee’s written authorization, supervisors may consult with the director of Human Resources to discuss:

      1. University policy concerning any action that may need to be taken, and

      2. Reasonable accommodations for the employee with a disability consistent with the needs of the work unit and other employees.


    1. Supervisors and managers should:

      1. Be sensitive and responsive to co-workers’ concerns.

      2. Ensure that the work of the unit continues and that the ill employee is not harassed or discriminated against by other employees because of a disability.

    2. If an employee becomes aware of a person having an illness that may be a direct threat to other employees, students, or the public, the employee should immediately consult with the director of the Student Health Center.


    1. Reviewers of this UPPS include the following:

      Position Date
      Director, Human Resources December 1 E4Y
      Director, Student Health Center December 1 E4Y
      TSUS Associate General Counsel December 1 E4Y
      Chair, Staff Council December 1 E4Y
      Chair, Faculty Senate December 1 E4Y
      Director, Environmental Health, Safety & Risk Management December 1 E4Y
      Asst. VP and Director, Multicultural Student Affairs December 1 E4Y
      Chief Diversity Officer & Director, Equity & Access December 1 E4Y

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded. Director of Human Resources; senior reviewer of this UPPS

    Vice President for Finance and Support Services