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UPPS 04.04.36 - The Mariel M. Muir Excellence In Mentoring Awards

The Mariel M. Muir Excellence In Mentoring Awards

UPPS No. 04.04.36
Issue No. 5
Effective Date: 12/06/2017
Next Review Date: 9/01/2023 (E6Y)
Sr. Reviewer: Co-Chairs, President's Council for Women in Higher Education

  1. POLICY STATEMENT

    1. This policy statement sets forth guidelines for the Mariel M. Muir Excellence in Mentoring Awards, which are established to recognize and reward faculty and staff members for mentoring other faculty, staff, or students.
  2. GENERAL BACKGROUND

    1. The Mariel M. Muir Excellence in Mentoring Awards are established as a way to honor and remember Dr. Mariel M. Muir, who served as dean of the College of Science from 1992 to 1996 for exceptional support of and commitment to fostering the growth and development of those around her.

    2. The university will give the awards to persons who provide exceptional support of and show exceptional commitment to assisting less experienced individuals in becoming more proficient in their professional activities and educational pursuits. Awardees should demonstrate their exceptional support and commitment by contributing time, effort, and advice that enhance the performance of other faculty, staff, or students. The award recognizes individuals who serve as role models by fostering the growth and development of co-workers and students.

    3. The university will present two awards each year, one to a faculty member and another to a staff member.

    4. The president will present the Mariel M. Muir Excellence in Mentoring Awards each year at a luncheon with the awardees, their guests, the Muir family, the other nominees, and senior academic administrators (President’s Cabinet, Council of Academic Deans, Council of Chairs, officers of Staff Council and Faculty Senate, as well as members of the selection committee). The President’s Council for Women in Higher Education, in consultation with the President’s Office, will also extend an invitation to a woman who has achieved a position in academic higher administration to attend the luncheon, meet the award recipients, and present a keynote address at the luncheon.

      The awardees will receive recognition at the Fall University Convocation and Annual General Faculty Meeting.

    5. Each mentoring award recipient will receive a $2,500 award and a plaque, funded through the Faculty and Staff Awards Programs.

    6. The Mariel M. Muir Excellence in Mentoring Awards selection committee will review the nominations for these awards.

    7. A biographical sketch of Dr. Mariel M. Muir will accompany the announcement soliciting applications and nominations for the award.

  3. AWARD CRITERIA

    1. The university will base the award on the following demonstrated criteria:

      1. critical support that assists mentees in functioning effectively in the organization;

      2. sustained commitment to a professional relationship with an individual or individuals that results in career growth or personal development of the mentees; and

      3. behavior, attitudes, and skills that aid mentees in achieving competence, confidence, and professional standing.

    2. Faculty with administrative duties, such as deans, will receive consideration with all other faculty for this award.

  4. PROCEDURES FOR APPOINTING SELECTION COMMITTEE

    1. The provost and the vice president for Finance and Support Services (VPFSS) will begin, by September 1st of each year, the process of forming the selection committee for the Mariel M. Muir Excellence in Mentoring Award. The following will comprise the selection committee:

      1. director of Faculty Development;

      2. faculty and staff members who were award recipients for the prior two years;

      3. a graduate student nominated by the dean of The Graduate College;

      4. a staff member nominated by the Staff Council;

      5. a faculty member nominated by the Faculty Senate;

      6. two representatives-at-large from the university - a faculty member nominated by the provost, and a staff member nominated by the VPFSS;

      7. coordinator of the university’s student mentoring program or designee and;

      8. one of the co-chairs of the President’s Council for Women in Higher Education, who will rotate in service as chair of the selection committee and who will not vote except in the event of a tie.

    2. By October 1st, the VPFSS will notify the selection committee members of their appointments.

    3. The chair will convene the selection committee for its meeting by October 15th. At that meeting, the committee will review the criteria for the award and make any necessary changes.

  5. THE NOMINATION PROCESS

    1. By November 1st, the chair of the selection committee will send a statement about the award, the criteria, and the required documentation to all faculty, staff, and university administrators encouraging them to submit and support nominations.

    2. By January 31st, faculty nominations should be submitted to the dean of the nominee’s college. By February 15, the dean will submit the college’s faculty nominations to the provost.

    3. By January 31st, staff nominations should be submitted to the nominee’s director, AVP or dean. By February 15, the director, AVP or dean will submit the unit’s staff nominations to the appropriate member of President’s Cabinet (provost, divisional vice president, director of athletics, or special assistant to the president).

    4. By March 15th, the provost will submit faculty nominations to the selection committee chair. By March 15, the provost, each vice president, director of athletics, and special assistant to the president will submit staff nominations to the selection committee chair.

  6. DOCUMENTATION FOR THE AWARD

    1. Each nomination form and accompanying documentation of exceptional commitment to mentoring shall be submitted in an electronic format and must include the following:

      1. a completed nomination form and a letter of nomination and support, which should include reasons for the nomination and the period during which the mentoring has occurred;

      2. a brief professional sketch that describes the nominee’s mentoring activities and impact of those activities. If the nominee’s primary job duties are related to mentoring, the selection committee will consider only those activities beyond the normal scope of their duties; and

      3. letters of support from colleagues, co-workers, and students (no more than a total of five letters, including the letter of nomination and support referenced in Section 06.01 a.). Letters of support should originate primarily from individuals who neither directly supervise the nominee nor are directly supervised by the nominee.

      4. The total nomination packet, including letters of support, is limited to 15 pages.

    2. Incomplete submissions and submissions that do not conform to the requirements above will not be reviewed.

  7. THE SELECTION AND AWARD PROCESS

    1. By April 15th, the selection committee will review the nominations, basing its selections on the criteria outlined in Section 03.

    2. By May 1st, the selection committee will make their first, second, and third choices for both faculty and staff and forward these choices to the president via the VPFSS and the provost. In the absence of qualified nominees in any year, the committee may recommend that no award be given. A copy of the nomination form for each person and the names of all nominees for the award should accompany the list of finalists.

    3. Only selection committee members in attendance at the meeting may vote. All committee proceedings and recommendations are confidential.

    4. The president will send a personal letter to the recipients by August 15th announcing their awards and asking the recipients to walk onto the stage to receive their awards at the Fall Convocation and Annual General Faculty Meeting. The president will also send an administrative memo to the university community by August 15th announcing the recipients.

    5. University News Service will prepare and distribute the appropriate news releases, which should include a brief biography of Dr. Muir.

    6. The president will honor the awardees at a luncheon with their guests, the other nominees, and senior academic administrators, as outlined in Section 02.04.

    7. Awardees will receive a plaque at the Fall Convocation and Annual General Faculty Meeting and a $2500 award processed by October 1st of the year in which the awardees are recognized at convocation.

  8. REVIEWERS OF THIS UPPS

    1. Reviewers of this UPPS include the following:

      Position Date
      Co-chair, President’s Council for Women in Higher Education September 1 E6Y
      Co-chair, President’s Council for Women in Higher Education September 1 E6Y
      Chair, Staff Council September 1 E6Y
      Chair, Faculty Senate September 1 E6Y
  9. CERTIFICATION STATEMENT

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

    Co-chair, President’s Council for Women in Higher Education; senior reviewer of this UPPS

    Co-chair, President’s Council for Women in Higher Education; senior reviewer of this UPPS

    President