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UPPS 04.03.01 - Audits and Analysis

Audits and Analysis

UPPS No. 04.03.01
Issue No. 6
Effective Date: 3/28/2017
Next Review Date: 4/01/2022 (E5Y)
Sr. Reviewer: Component Director, Audits and Analysis

  1. POLICY STATEMENTS

    1. Internal auditing is an independent objective, assurance, and consulting activity designed to add value to an organization; improve its operations; and otherwise assist accomplishment of its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of control, governance, and risk management processes.

    2. The Texas State University System (TSUS) Board of Regents is primarily responsible for providing governance, guidance, and oversight of management within the TSUS. Texas State University management is responsible for establishing and maintaining adequate internal controls to ensure achievement of TSUS goals and objectives. The internal audit function is designed to provide positive support to the Board of Regents, and to TSUS and component administrations in the effective discharge of their respective responsibilities.

    3. The purpose, authority, and responsibility of Audits and Analysis are defined in TSUS Rules and Regulations, Chapter 3, Paragraph 7, which has been approved by the Board of Regents and adopted by management.

  2. AUDITING PROCEDURES

    1. The component director, Audits and Analysis, will inform the divisional vice president, dean, or director, and the account manager prior to conducting a routine internal audit.

    2. Audits and Analysis will discuss audit concerns, recommendations, and conclusions with the appropriate levels of management before issuing final written reports. These discussions help ensure that there have been no misunderstandings or misinterpretations of fact by providing management the opportunity to clarify specific items, and to express views of the audit issues, recommendations, and conclusions. A draft of the report will be provided to the TSUS director, Audits and Analysis, for review. Upon approval of the draft, a copy of the report will be provided to management. Management responses are due within two weeks as required by the TSUS Rules and Regulations. At that time, management will present its response to the audit issues in final form, including an action plan that has been approved by the divisional vice president. The status of the audits will be reported quarterly to the Board of Regents. Upon a showing of extenuating circumstances by management and the component director’s recommendation, the TSUS director may extend the time for response. Management or administrators may request an exit conference at any time during this discussion process prior to release of the final audit report. The TSUS director also reviews report drafts immediately prior to release.

    3. If Audits and Analysis and management disagree about the audit results or the appropriateness of the response, both positions may be included in the audit report. The component director will issue the audit report to the president and management upon approval of the TSUS director.

    4. The president, vice presidents, or the special assistant to the president will ensure that there is adequate consideration of the audit report and appropriate action on audit recommendations.

  3. REVIEWERS OF THIS UPPS

    1. Reviewers of this UPPS include the following:

      Position Date
      Component Director, Audits and Analysis April 1 E5Y
      The Texas State University System Director, Audits and Analysis April 1 E5Y
  4. CERTIFICATION STATEMENT

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

    Component Director, Audits and Analysis; senior reviewer of this UPPS

    President