UPPS No. 02.02.03
Issue No. 6
Effective Date: 1/02/2017
Next Review Date: 10/01/2020 (E3Y)
Sr. Reviewer: Assistant Vice President for Research and Federal Relations
REGULATIONS AND PROCEDURES
To fulfill this commitment, Texas State has developed and submitted to the HHS Office for Human Research Protections (OHRP) a Federalwide Assurance (FWA) for the Protection of Human Subjects, following the Terms of the Federalwide Assurance specified by HHS. In addition, Texas State has registered with OHRP an Institutional Review Board (IRB), established in accordance with and for the purposes expressed in 45 CFR 46.
This FWA delineates the following concepts and procedures:
applicability of the terms of the FWA;
compliance with the federal policy for the protection of human subjects and other applicable federal, state, local, or institutional laws, regulations, and policies;
use of written procedures;
scope of the IRB’s responsibilities;
informed consent requirements;
requirement for assurances for collaborating institutions;
written agreements with independent investigators who are not otherwise affiliated with the institution;
the role of the institutional official;
institutional support for the IRB;
compliance with the terms of the assurance; and
a program of training in the protection of human research subjects.
All research covered by this policy will be reviewed and approved by the IRB except for those categories specifically exempted or waived by federal regulation as outlined in 45 CFR, Section 46.101 (b)(1-6) and Section 46.101 (i). The involvement of human subjects in research covered by this policy will not be permitted until the IRB has reviewed and approved the research protocol and informed consent has been obtained from the subject or the subject’s legal representative as required by federal regulations (45 CFR, Sections 46.111, 46.116 and 46.117).
Texas State assures that before human subjects are involved in nonexempt research covered by this policy, the IRB will give proper consideration to:
the risks to the subjects;
the anticipated benefits to the subjects and others;
the importance of the knowledge that may reasonably be expected to result; and
the informed consent process to be employed.
IRB approval for all federally-sponsored research involving human subjects will be submitted to the OHRP or appropriate federal department or agency. Compliance will occur within the time and in the manner prescribed for forwarding certifications of the IRB review to DHHS or other federal departments or agencies for which this policy applies. As required by 45 CFR, Section 46.119, in the event research is undertaken without the intention of involving human subjects but it is later proposed to involve human subjects in the research, the research shall just be reviewed by the IRB. Human research involvement will not be permitted until IRB approval is received by the appropriate federal department or agency.
As the institutional official named in the FWA, the assistant vice president for Research and Federal Relations is responsible for monitoring amendments to these regulations and procedures and for proposing revisions to the FWA. Proposed amendments to the FWA are subject to approval of the provost and vice president for Academic Affairs.
These regulations, procedures, concepts, and other relevant communications are published on the IRB website. Maintenance, revision and updates of this material are the responsibility of the assistant vice president for Research and Federal Relations.
This policy applies to all research involving human subjects, and all other activities which even in part involve such research, regardless of sponsorship, if one or more of the following apply:
the research is sponsored by the university;
the research is conducted by or under the direction of any employee or agent of the university in connection with his or her institutional responsibilities;
the research is conducted using any property or facility of the university;
the research involves the use of the university’s non-public information to identify or contact human research subjects or prospective subjects; or
the research is conducted to support a student thesis or dissertation.
All human subject research that is exempt under 45 CFR, Section 46.101 (b) (1-6) or 46.101 (i) will be conducted in accordance with:
the university’s administrative procedures to ensure valid claims of exemption; and
IRB staff documentation of such activities.
REVIEWERS OF THIS UPPS
Reviewers of this UPPS include the following:
|Assistant Vice President for Research and Federal Relations||October 1 E3Y|
|Director, Office of Research Integrity and Compliance||October 1 E3Y|
|Chair or Co-Chairs, Institutional Review Board||October 1 E3Y|
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Assistant Vice President for Research and Federal Relations; senior reviewer of this UPPS
Associate Vice President for Research and Federal Relations
Provost and Vice President for Academic Affairs