University Construction Policy
UPPS No. 01.03.02
Issue No. 4
Effective Date: 1/29/2014
Next Review Date: 9/01/2017 (E3Y)
Sr. Reviewer: Associate Vice President for Facilities
This UPPS sets forth university policy regarding all new construction, alteration, and demolition projects administered or performed on university facilities (whether owned, leased or otherwise controlled by Texas State University).
Current space allocation and alteration request procedures set out review and approval procedures for all proposed construction, alteration, and demolition projects.
In addition to the above procedures, the Facilities Department must review and approve proposed projects prior to beginning construction if using in-house resources or before the procurement process is initiated if the work is to be outsourced.
University employees and volunteers who construct on university property or who make alterations or authorize the construction or alterations to university facilities without Facilities Department approval are subject to disciplinary action. The university may hold them liable for personal injuries or property damage, or other consequences of their actions, and may require them to remove any unauthorized work.
PROCEDURES FOR AUTHORIZING WORK
Once the approval process is completed pursuant to Section 01.02 above, the requesting department must submit all project concept plans, prescriptive or performance specifications, and other related documents, including those generated for potential bidding purposes, to the Facilities Department for approval. Regulations and codes reviewed by the Facilities Department, as they relate to submitted projects, include adherence to applicable rules of The Texas State University System Board of Regents and the Policies and Procedures Manual for Planning and Construction, International Building Codes, Texas Accessibility Standards, Texas Asbestos Health Protection Rules (see Texas State UPPS No. 04.05.15, Public Safety and Health), NFPA Standard 101 - Life Safety Code, National Electric Code, Uniform Plumbing Code, EPA, National Pollutant Discharge Elimination System (NPDES), University Standards of Construction, and Antiquities Protection.
The requesting department shall submit the project concept plans, prescriptive or performance specifications and other related documents, including documents generated for potential bidding purposes to the Facilities Department. This submission should occur at least fifteen working days before initiating the procurement process if the university will outsource the work, or fifteen days before the desired start date if the university will perform the work in-house. If the Facilities Department denies the project as submitted, it will identify items out of compliance. If the Facilities Department approves the project, it will notify the requesting department in writing.
The architect or engineer hired by the university will prepare drawings to be issued to the construction contractor showing dimensioning and listing of all actual construction, alterations, materials and equipment. The drawings will be submitted to the Facilities Department for its review and approval before materials and systems are ordered to assure compliance with Campus Master Plan standards and construction standards. The Facilities Department will make periodic construction reviews and approvals during the project.
The Facilities Department will convene a meeting prior to beginning construction in buildings where individuals or equipment (e.g., computer servers) will occupy the building during the construction period. At this meeting, contractors will apprise building occupants and equipment owners of the means and methods to use in the construction activity in order to identify and mitigate risks to building occupants and equipment.
- The associate vice president for Facilities has authority to accept or reject submissions, and may delegate this authority to the director of Facilities Planning, Design, and Construction.
REVIEWERS OF THIS UPPS
Reviewers of this UPPS include the following:
Position Date Associate Vice President for Facilities September 1 E3Y Director, Facilities Planning, Design and Construction September 1 E3Y
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Associate Vice President for Facilities; senior reviewer of this UPPS
Vice President for Finance and Support Services