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SA/PPS 02.01 - LBJ Scholarship Policy

LBJ Scholarship Policy

SA/PPS No. 02.01 (03.04)
Issue No. 1
Effective Date: 10/12/2016
Next Review Date: 10/01/2019 (E3Y)
Sr. Reviewer: Assistant Director, Student Diversity and Inclusion

  1. POLICY STATEMENT

    1. We at Texas State University are committed to excellence in undergraduate, graduate, and continuing education, through the preservation, transmission and generation of knowledge, through research, scholarship, and creative expression. These policy guidelines establish principles, policies and responsibilities for coordination of the LBJ Scholarships. The following procedure contributes to the implementation of this policy.
  2. DEFINITIONS

    1. Scholarship Advisory Committee - composed of the Director, Assistant Director of SDI, and Top Scholars Graduate Assistant are responsible for the development of general policy regarding the award of the LBJ Achievement Scholarships through the Office of Student Diversity and Inclusion (SDI).

    2. Title IV TRIO Participants - individuals who were enrolled in at least one of the following federal programs: Upward Bound, Rural Talent Search, Educational Talent Search, Educational Opportunity Center, and Ronald E. McNair Post Baccalaureate Achievement Program.

    3. First Generation- an applicant, of which neither parent completed a Baccalaureate degree.

    4. Compensatory Education Program - an applicant that has participated in free/reduced school lunch program.

  3. GENERAL SCHOLARSHIP POLICIES

    1. To ensure that all students, are considered for the LBJ Achievement Scholarship, the General Scholarship Application is used and only scholarship applicants meeting requirements for the LBJ Scholarship will be turned into the Texas State Financial Aid office.

    2. In the spring, after the deadline of December 1, the Texas State Financial Aid office will create an applicant/awardee database that corresponds to the following: applications reflecting an answer of “Yes” to at least one of the following: "subsidized lunch program", “TRIO participant” Upward Bound, Rural Talent Search, Educational Talent Search, Educational Opportunity Center, Ronald E. McNair Post Baccalaureate Achievement Program, or "First Generation.

    3. Additional applications received by the Texas State Financial Aid office after the deadline will be forwarded to SDI for consideration as alternate applicants and will be so designated in the applicant/awardee data base.

    4. A master list of awardees will be sent to the Texas State Financial Aid office via the Scholarship Recipient List. The master list will contain the student’s name, student identification #, award period, award amount, the name of the award, and the source of funds. SDI will check for the financial need of each student to ensure eligibility. Updates to the master list will be in bold type and sent to the Texas State Financial Aid office as a comprehensive list of awardees.

    5. Award notifications to the Texas State Financial Aid office will be submitted no later than July 31st, in order to be reflected on a student’s registration bill in the fall.

  4. AWARDS

    1. LBJ Scholarship: Awards will be made to 17 first year or first year/transfers for $2,000.00 per year ($1,000 per semester).

      1. Awardees must demonstrate financial need (Student Aid Report (SAR) on file in the Texas State Office of Financial Aid).

      2. Once applications are received, the LBJ Scholarship Committee will read the application essays. Each essay will be coded to ensure anonymity. Each essay will be scored by one member of the LBJ Scholarship Committee who will receive a rubric to record an essay score. The rubric will include 3 sets of criteria that will consider content, style, tone, creativity, a well-developed topic, and grammar into its score. These criteria will be rated on a scale of 1-6 with below standards (1-2), meets standards (3-4), and exceeds standards (5-6). The Assistant Director will be responsible for determining a separate score for 2 sets of criteria that will consider academic performance (classes, GPA, and rank) and level of involvement (extracurricular activities, leadership roles, and community service). These criteria will be rated on a scale of 1-6 with below standards (1-2), meets standards (3-4), and exceeds standards (5-6). The Assistant Director will then combine both scores for an overall score. Awardees will be selected starting with the top rankings. Consideration will also be given to students who are first, TRIO participants; second, first generation students, and third, subsidized free lunch participants.

      3. After the fall semester, awardees must have a 2.5 or better GPA and completed 12 semester hours to receive the $1,000 scholarship in the spring. If students have not obtained at least a 2.5 GPA and completed 12 hours in the fall semester, the Assistant Director of SDI will work with the Texas State Office of Financial Aid to revoke the spring scholarship awards.

      4. The scholarship is renewable for a second year if a cumulative GPA of 3.0 is maintained and the recipient has 24 or more semester hours after the spring semester.

    2. LBJ Scholarship-Continuing Applications: Awards will be made to 17 currently enrolled students for $2,000.00 per year ($1,000 per semester).

      1. Awardees must demonstrate financial need (SAR on file in the Texas State Office of Financial Aid).

      2. Applicants must have a 3.0 GPA at the end of the spring semester and have completed a minimum of 24 hours at Texas State.

      3. In order to be considered for and/or renewed for the LBJ Continuing Scholarship, awardees will be required to submit the front page of the scholarship application as a renewal eligibility application to the Office of SDI. This scholarship is non-renewable.

    3. LBJ Upper Division: Awards will be made to currently enrolled students for $1,000.00 per year ($500.00 per semester).

      1. Awardees must demonstrate financial need (SAR on file in the Texas State Office of Financial Aid).

      2. Upper division awardees are eligible for a second year award based on a 3.0 GPA requirement at the end of the spring semester of the first year award.

      3. In order to be considered for a second year and/or renewal, awardees will be required to submit the front page of the scholarship application as a renewal eligibility application.

    4. MLK/Tomas Rivera Scholarship: Awards will be made to first year or first year/transfer students for $2,000.00 per year ($1,000.00 per semester).

      1. Upon recognizing a significant unmet financial need for some applicants, the Assistant Director will verify financial need and Texas residency. The names of recipients will be submitted to the Office of Financial Aid on a separate list with notations regarding the source of funds.

      2. Awardees must demonstrate financial need (SAR on file in the Texas State Office of Financial Aid).

      3. After the fall semester, awardees must have a 2.5 or better GPA and have completed 12 semester hours to receive the scholarship in the spring. The Assistant Director will collect the funds if awardee is no longer eligible. The scholarship is non-renewable.

      4. Once applications are received, the LBJ Scholarship Committee will read the application essays. Each essay will be coded to ensure anonymity. Each essay will be scored by one member of the LBJ Scholarship Committee who will receive a rubric to record an essay score. The rubric will include 3 sets of criteria that will consider content, style, tone, creativity, a well-developed topic, and grammar into its score. These criteria will be rated on a scale of 1-6 with below standards (1-2), meets standards (3-4), and exceeds standards (5-6). The Assistant Director will be responsible for determining a separate score for 2 sets of criteria that will consider academic performance (classes, GPA, and rank) and level of involvement (extracurricular activities, leadership roles, and community service). These criteria will be rated on a scale of 1-6 with below standards (1-2), meets standards (3-4), and exceeds standards (5-6). The Assistant Director will then combine both scores for an overall score. Awardees will be selected starting with the top rankings. Consideration will also be given to students who are first, TRIO participants; second, first generation students, and third, subsidized free lunch participants.

  5. REVIEWERS OF THIS PPS

    1. Reviewers of this PPS include the following:

      Position Date
      Assistant Director, Student Diversity and Inclusion October 1 E3Y
      Coordinator, Scholarships October 1 E3Y
  6. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Student Affairs policy and procedure from the date of this document until superseded.

    Assistant Director, Student Diversity and Inclusion; senior reviewer of this SA/PPS

    Assistant Vice President for Student Affairs and Director, Student Diversity and Inclusion

    Vice President for Student Affairs