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FSS/PPS 05.11 - Notification of Scheduled Utility Interruptions

Notification of Scheduled Utility Interruptions

FSS/PPS No. 05.11 (05.04.02)
Issue No. 6
Effective Date: 11/20/2015
Next Review Date: 11/01/2019 (E4Y)
Sr. Reviewer: Associate Vice President for Facilities

  1. PURPOSE

    1. The purpose of this PPS is to outline the procedure to be followed to insure that all departments affected by a scheduled utility interruption or street closure will receive timely notification.
  2. DEFINITION

    1. A planned utility interruption or street closure will affect any building or combination of buildings and could include prolonged shutoff of air-conditioning, electricity, natural gas, steam or water, closure of streets or lanes, or a combination of these.
  3. PROCEDURE

    1. The Associate VP for Facilities (AVP Facilities) will submit an email for the Vice President of Finance and Support Services’ (VPFSS) approval to the appropriate email distribution list advising addressees of the time and buildings/streets affected by the utility or street interruption/closure.

      1. The Director of Facilities Operations will be responsible for interruptions/closures associated with routine building maintenance and repairs.

      2. The Director of Facilities Planning, Design and Construction will be responsible for interruptions/closures associated with new construction and/or renovation projects.

      3. The Director of Facilities Utilities Operations will be responsible for interruptions/closures associated with routine maintenance and repairs of the utilities infrastructure.

    2. The email should ideally be submitted to the VPFSS as far in advance as possible but in no case will a scheduled interruption/closure be permitted without 7 days advance notice unless there are extenuating circumstances (e.g., danger to people, imminent failure or unacceptable risk of collateral damage to property or the infrastructure).

      1. The Director responsible for the interruption/closure will prepare the campus bulletin or email and forward to the AVP Facilities for approval 14 days prior to the scheduled date.
    3. The AVP Facilities will advise the VPFSS immediately of any change in the scheduled date.

  4. REVIEWERS OF THIS PPS

    1. Reviewers of this PPS include the following:

      Position Date
      Associate Vice President for Facilities November 1 E4Y
  5. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

    Associate Vice President for Facilities; senior reviewer of this PPS

    Vice President for Finance and Support Services