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FSS/PPS 05.04 - Roy J. Beard Art Collection

Roy J. Beard Art Collection

FSS/PPS No. 05.04 (05.01.06)
Issue No. 7
Effective Date: 3/09/2018
Next Review Date: 4/01/2021 (E3Y)
Sr. Reviewer: Associate Vice President for Finance and Support Services Planning

  1. PURPOSE

    1. The purpose of this policy is to ensure that a competent appraisal of the Roy J. Beard Art Collection is done on a timely basis, and the collection is insured based on the appraisal amount.
  2. BACKGROUND

    1. The Roy J. Beard Educational Art Foundation was established in 1970 by Roy J. Beard, a 1913 graduate of Texas State University and long-time supporter of Texas State.

    2. In 1977, the chair of the Roy J. Beard Educational Art Foundation and the president of Texas State mutually agreed that the Roy J. Beard Art Collection be permanently displayed in the J. C. Kellam Building. It was stipulated in the agreement that the collection not be moved without prior discussion between the appropriate representatives of the Foundation and the university.

    3. In 2007, the location of the collection was separated with the permission of the Foundation, and a list of locations is kept in the contract files in the Office of the Vice President for Finance and Support Services.

  3. INSURANCE AND APPRAISING PROCEDURES

    1. The agreement also stipulated that the associate vice president for Finance and Support Services Planning (AVPFSSP), at three-year intervals, arrange for a competent appraisal of the collection and for updating of insurance coverage for fire, theft, and vandalism. The appraisal should be conducted in April, prior to the August renewal of the insurance policy, and the AVPFSSP will provide the director of Environmental Health, Safety and Risk Management and the Roy J. Beard Foundation a copy of the updated appraisal figures.
  4. REVIEWERS OF THIS PPS

    1. Reviewers of this PPS include the following:

      Position Date
      Associate Vice President for Finance and Support Services Planning April 1 E3Y
  5. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

    Associate Vice President for Finance and Support Services Planning; senior reviewer of this PPS

    Vice President for Finance and Support Services