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FSS/PPS 05.04 - Roy J. Beard Art Collection

Roy J. Beard Art Collection

FSS/PPS No. 05.04 (05.01.06)
Issue No. 6
Effective Date: 2/01/2015
Next Review Date: 4/01/2018 (E3Y)
Sr. Reviewer: Associate VPFSS Planning

  1. PURPOSE

    1. The purpose of this PPS is to insure a competent appraisal of the collection is done on a timely basis and the collection is insured based on the appraisal amount.
  2. BACKGROUND

    1. The Roy J. Beard Educational Art Foundation was established in 1970 by Roy J. Beard, a 1913 graduate of Texas State and long-time supporter of Texas State.

    2. In 1977, the Chairman of the Roy J. Beard Educational Art Foundation and the President of Texas State mutually agreed that the Roy J. Beard Educational Art Collection be permanently displayed in the J. C. Kellam Building. It was stipulated in the agreement that the collection not be moved without prior discussion between the appropriate representatives of the Foundation and the university.

    3. In 2007 the location of the collection was separated with the permission of the Foundation, and a list of location is kept in the contract files in the VPFSS Office

  3. INSURANCE AND APPRAISAL

    1. The agreement also stipulated that the Associate VPFSSP, at three-year intervals, arrange for a competent appraisal of the collection and for updating of insurance coverage for fire, theft, and vandalism. The appraisal should be conducted in April, prior to the August renewal of the insurance policy and the Associate VPFSSP will provide the Director of Enviromental Health Safety and Risk Management and the Roy J. Beard Foundation a copy of the updated appraisal figures.
  4. REVIEWERS OF THIS PPS

    1. Reviewers of this PPS include the following:

      Position Date
      Associate Vice President for Finance and Support Services Planning April 1 E3Y
  5. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

    Associate Vice President for Finance and Support Services Planning; senior reviewer of this PPS

    Vice President for Finance and Support Services