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FSS/PPS 03.14 - Budget Changes

Budget Changes

FSS/PPS No. 03.14 (03.02.01)
Issue No. 6
Effective Date: 11/20/2015
Next Review Date: 10/01/2019 (E4Y)
Sr. Reviewer: Assistant Vice President for Budgeting, Financial Planning, and Analysis

  1. PURPOSE

    1. The Texas State operating budget is presented annually to the Board of Regents for approval.

    2. This PPS states certain approval and reporting requirements for amending the Texas State operating budget. Such requirements are needed to insure compliance with state and regental guidelines for budget amendments.

  2. OPERATING PROCEDURE

    1. Budget changes involving use of reserves or changes to estimated income shall be included in the President’s Report (Board Report) to the Board of Regents using the following schedule:

      1. February Board Meeting – additional changes through November 30.

      2. May Board Meeting – additional changes made through February 28.

      3. August Board Meeting – additional changes made through May 31.

      4. November Board Meeting – additional changes made through August and any fiscal year-end adjustments as well as changes made to the new fiscal year budget in September.

      Also, at the August Board Meeting a general motion prepared by the system office is made to the Board to make necessary budget adjustments at the end of the fiscal year.

    2. The exact due dates for each quarterly submission of budget changes will be made available to the Budget Office by the Executive Assistant to the Vice President for Finance and Support Services (VPFSS).

    3. The Budget Office will provide a summary of budget changes and brief description to be included in the Board Report under the Finance Committee section.

    4. The Budget Office will submit background material and copies of budget changes to the VPFSS upon request (this is not included in the President’s Report).

    5. The Budget Office will keep the necessary files to support all amendments to the budget including:

      1. Budget changes

      2. Worksheet reflecting UB, estimated income, transfers of funding between budgeted elements, by quarter.

      3. Reconciliation statement, by quarter.

  3. REVIEWERS OF THIS PPS

    1. Reviewers of this PPS include the following:

      Position Date
      Assistant Vice President for Budgeting, Financial Planning and Analysis October 1 E4Y
  4. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

    Assistant Vice President, Budgeting, Financial Planning and Analysis; senior reviewer of this PPS

    Vice President for Finance and Support Services