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A/PPS 01.02 - General Guidelines

General Guidelines

A/PPS No. 01.02 (1.1)
Issue No. 1
Effective Date: 1/02/2017
Next Review Date: 11/01/2017 (E3Y)
Sr. Reviewer: Athletics Director

  1. CODE OF CONDUCT

    1. Employees are subject to all applicable Institutional, Sun Belt Conference and NCAA rules and regulations. See the Texas State University Staff Handbook for information regarding the University’s Employee conduct.
  2. ADHERENCE TO NCAA RULES

    1. Each member of the University staff has an obligation to comply with all NCAA rules and the University has a responsibility to maintain compliance. NCAA constitution requires member institutions to monitor its programs to assure compliance and to identify and report all instances in which compliance has not been achieved. Any Department of Athletics staff member found to have knowingly violated an NCAA regulation is subject to the termination of his/her employment. Any student-athlete found to have been knowingly involved in a major NCAA rules infraction is immediately ineligible. If an individual defined by NCAA regulations as a representative of athletics interests knowingly violates any NCAA regulation, that individual may be officially disassociated from the University for a period of time determined by the Director of Athletics and University President.
  3. HARASSMENT AND DISCRIMINATION

    1. Texas State University is committed to an inclusive educational and work environment that provides equal opportunity and access to all qualified persons. Texas State, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity, or expression. Texas State forbids discrimination in any university activity or program. Faculty members, staff employees, and students who discriminate against others in connection with a university activity or program will be considered to have violated this policy and are subject to disciplinary sanctions. Refer to UPPS No. 04.04.46, Prohibition of Discrimination for the entire discrimination policy including procedures for reporting instances of discrimination.
  4. HAZING PREVENTION

    1. The Department of Athletics is committed to preventing and eliminating any hazing behavior which violates the University rules and/or state law or whose purpose is to humiliate, demean, or devalue the worth of another individual. Hazing is unlawful, criminal, and impedes the realization of the Department’s mission of providing student-athletes with exceptional educational and athletic opportunities. Hazing will not be tolerated at Texas State University. Any student-athlete or Department of Athletics staff member involved in a hazing incident is subject to University investigation and disciplinary sanctions.
  5. FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

    1. All student records are presumed to be confidential unless determined otherwise by the appropriate University official. All University employees will abide by the regulations regarding privacy and security of student records as issued by the Department of Education and mandated by the FERPA, as well as any other applicable federal, state or local law. Refer to UPPS No. 01.04.31, Access to Student Records Pursuant To the Family Educational Rights and Privacy Act of 1974 for policies and procedures regarding access to student education records.
  6. HEALTH INSURANCE PROTABILITY AND ACCOUNTABILITY ACT (HIPPAA)

    1. All University employees will abide by the regulations regarding privacy and security of health information as issued by the Department of Health and Human Services and mandated by the HIPAA as well as any other applicable federal, state or local law.
  7. FOOD SERVICES AND CATERING

    1. Catering service for functions held in University facilities may be obtained from the food service contractor or from other catering services, if approved by the Auxiliary Services Office and included on the annual list of approved caterers. Refer to UPPS No. 05.03.02, Catered Events for the full policies and procedures on catered events.
  8. TOBACCO USE

    1. Texas State University is committed to maintaining healthy and safe campuses. UPPS No. 04.05.02, Tobacco Policy prohibits smoking and the use of all tobacco products at the Texas State campuses in San Marcos and in Round Rock. Tobacco products include all types of tobacco, cigarettes, cigars, smokeless tobacco, electronic cigarettes, pipes and hookahs.
  9. DONATION POLICY

    1. Texas State Athletics limits donation requests to game tickets only for non-profit organizations. The department will not honor requests from the public regarding donations of equipment, apparel or other products. Game ticket requests can be submitted on the Texas State Athletics website.
  10. UNIVERSITY POLICIES AND PROCEDURES

    1. Additional information on policies and procedures applicable to all University employees can be found on the Human Resources website in the University Policy and Procedures Statements (UPPS) and the Staff Handbook.
  11. REVIEWERS OF THIS PPS

    1. Reviewers of this PPS include the following:

      Position Date
      Director, Athletics November 1 E3Y
  12. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Athletics policy and procedure from the date of this document until superseded.

    Director, Athletics; senior reviewer of this PPS

    President