AA/PPS No. 04.03.01 (9.03)
Issue No. 1
Effective Date: 8/28/2014
Next Review Date: 9/01/2017 (E3Y)
Sr. Reviewer: Associate Vice President for Enrollment Management and Marketing
Computing resources - resources invested in analysis, design, and programming services. These enhancements are required to provide new or improved system services, comply with governmental statutes and regulations support the implementation, integration, and maintenance of third-party administrative software packages; and administer the data bases utilized by these software systems.
Project Charter - documentation of a concept or need including a description of the problem to be solved, goals with supporting and specific objectives, and a list of stakeholders and key operational users. See UPPS No. 04.02.01, Obtaining Technology Resources’ Systems and Services, for format.
Academic Affairs Computing Priority Committee members will be appointed in order to represent as many different schools and departments as possible within the Division of Academic Affairs.
|Assoc. VP for Enrollment & Marketing||Provost and VPAA|
|1 Associate Dean||Council of Academic Deans|
|2 Department Chairs||Council of Chairs|
|2 Faculty Members||Associate Provost|
|2 Faculty Member||Faculty Senate|
|1 Graduate College Representative||Dean, Graduate College|
|Director of Undergraduate Admissions||Assoc. VPEMM|
|Director of Financial Aid & Scholarships||Assoc. VPEMM|
|University Registrar||Assoc. VPEMM|
|Director of Curriculum Services||Assoc. VPAA|
|Director of the Texas State University Round Rock Campus||Provost and VPAA|
|Asst. VP Technology Resources||VPIT|
|Ex Officio member||Appointed by|
|Systems Analyst||Undergraduate Admissions|
|Systems Analyst||University Registrar|
|Systems Analyst||Dean, Graduate College|
|Systems Analyst||Dir., Financial Aid & Scholarships|
|Director, Enterprise Systems||Asst. VP Technology Resources|
|Asst. Dir., Enterprise Systems||Dir., Enterprise Systems|
The Provost and Vice President for Academic Affairs will appoint the Associate Vice President for Enrollment Management and Marketing to serve as chair of the committee. In addition to presiding at meetings, she or he will be responsible for communicating with all committee members between meetings and for communicating the committee’s recommendations and concerns to other university groups.
Members of the committee will serve three-year terms with reappointments permitted if desired.
The committee meets each semester or as needed to receive reports from the SIS Coordinating Council and key student system administrators, evaluate current student system activity, and make recommendations for enhancements. (All project charters must be submitted in accordance with the procedures established by UPPS No. 04.02.01, Obtaining Technology Resources’ Systems and Services.)
The committee will monitor requests from submission through completion via periodic status reports from team leaders and project managers. If a feasibility study is not begun within six months of being ranked, project charter will be removed from the list of ranked projects. The committee will assist in moving projects towards completion by assessing obstacles that may stand in the way of their completion, by keeping deans and directors informed, and by working closely with other divisions’ computing priority committees, particularly through the Enterprise Systems Coordinating Council (ESCC).
After each meeting, the committee chair will prepare minutes and distribute them to the members of the committee and the Provost and the Enterprise Systems Coordinating Council (ESCC). The chair of the SIS Coordinating Council will prepare and submit to the committee, the Provost and ESCC a summary report to include the following sections:
a revised ranking of all division project charters; and
a progress report of current project charters.
REVIEWERS OF THIS PPS
Reviewers of this PPS include the following:
|Associate Vice President for Enrollment Management and Marketing||September 1 E3Y|
This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.
Associate Vice President for Enrollment Management and Marketing; senior reviewer of this PPS