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AA/PPS 04.02.13 - Summative Evaluation of Academic Deans

Summative Evaluation of Academic Deans

AA/PPS No. 04.02.13
Issue No. 2
Effective Date: 6/29/2018
Next Review Date: 2/01/2022 (E4Y)
Sr. Reviewer: Provost and Vice President for Academic Affairs

  1. POLICY STATEMENTS

    1. Texas State University is committed to ensuring that its faculty, staff, and administrators are performing their job responsibilities in an effective and efficient manner. To this end, periodic summative evaluation and feedback is important in meeting the university’s needs.

    2. The provost and vice president for Academic Affairs is responsible for conducting periodic summative evaluations of each academic dean, excluding the dean of The Graduate College, the dean of the Honors College, and the dean of the University College. The annual performance evaluations of all deans and Academic Affairs unit heads are covered in AA/PPS No. 04.02.12, Annual Evaluation of All Deans and Academic Affairs Unit Heads.

    3. These periodic summative evaluations are designed to provide information to the provost and vice president for Academic Affairs from those reporting to him or her for the evaluation of each academic dean’s job performance and to provide information to help improve job performance.

  2. PROCEDURES FOR SUMMATIVE EVALUATIONS

    1. In addition to the annual performance evaluation described in AA/PPS No. 04.02.12, Annual Evaluation of All Deans and Academic Affairs Unit Heads, at least once every five years, the provost and vice president for Academic Affairs will conduct a summative review of the academic dean’s performance.

    2. The provost and vice president for Academic Affairs is responsible for initiating the review process by January 15. A committee report will be completed by March 15 with closure on the process no later than September 30 of each academic year.

      1. This review will be based upon a written comprehensive evaluation of the academic dean’s work to be completed by a review committee composed of:

        1. a member of the Faculty Senate from outside the college, appointed by the Faculty Senate who will serve as chair (non-voting) of the committee;

        2. each chair or director from each department or school within the college;

        3. a faculty member from each department or school within the college elected by departmental faculty; and

        4. one Texas State academic dean appointed by the provost and vice president for Academic Affairs.

      2. The review committee will be charged with assessing the state of the college and identifying perceived issues related to the performance of the academic dean. The committee will seek input from faculty, staff, and other constituents, as appropriate. To facilitate this process, the academic dean will prepare a state-of-the-college document based on previous annual reports for the period under review (most recent five academic years) to be completed by January 15.

      3. Upon receipt of the review committee’s report, the provost and vice president for Academic Affairs will review the report in a meeting with the academic dean and with the committee. This review will be used by the provost and vice president for Academic Affairs to identify principal issues of concern in the college.

      4. The academic dean will prepare a response to the report and will submit this response to the provost and vice president for Academic Affairs by June 15.

      5. If the provost and vice president for Academic Affairs and the academic dean agree that continued service as dean is appropriate, the report and the dean’s response will serve as the basis for developing performance expectations.

      6. The dean’s response and a summary of the results of the summative review will be distributed to the review committee by August 31.

      7. By September 30, the provost and vice president for Academic Affairs will make available a summary of their dean’s summative review to the personnel committees of the departments or schools within the college.

  3. REVIEWER OF THIS PPS

    1. Reviewer of this PPS includes the following:

      Position Date
      Provost and Vice President for Academic Affairs February 1 ENY
  4. CERTIFICATION STATEMENT

    This PPS has been approved by the following individual in their official capacity and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Provost; senior reviewer of this PPS