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AA/PPS 04.02.12 - Annual Evaluation of All Deans and Academic Affairs Unit Heads

Annual Evaluation of All Deans and Academic Affairs Unit Heads

AA/PPS No. 04.02.12
Issue No. 2
Effective Date: 6/29/2018
Next Review Date: 2/01/2022 (E4Y)
Sr. Reviewer: Provost and Vice President for Academic Affairs

  1. POLICY STATEMENTS

    1. Texas State University is committed to ensuring that its faculty, staff, and administrators are performing their job responsibilities in an effective and efficient manner. To this end, regular performance evaluation and feedback is important in meeting the university’s needs.

    2. The provost and vice president for Academic Affairs is responsible for conducting annual and systematic performance evaluations of all of the administrators who report directly to the provost and vice president for Academic Affairs, including the:

      1. associate provost

      2. associate vice president for Academic Affairs

      3. associate vice president for Enrollment Management and Marketing

      4. associate vice president for Institutional Effectiveness

      5. associate vice president for Research and director of Federal Relations

      6. assistant vice president for Academic Affairs

      7. assistant vice president for Academic Services

      8. dean of the College of Applied Arts

      9. dean of the McCoy College of Business Administration

      10. dean of the College of Education

      11. dean of the College of Fine Arts and Communication

      12. dean of the College of Health Professions

      13. dean of the College of Liberal Arts

      14. dean of the College of Science and Engineering

      15. dean of The Graduate College

      16. dean of the Honors College

      17. dean of the University College

      (See AA/PPS No. 04.02.13, Summative Evaluation of Academic Deans regarding the provost and vice president for Academic Affairs’ periodic summative evaluation of academic deans).

    3. Annual performance evaluations will be completed as indicated in UPPS No. 04.04.20, Staff Performance Appraisal Policy. The goals of these annual performance evaluations are:

      1. to help ensure that the quality and quantity of work performed by Texas State staff members best meets the university’s needs and contributions to the achievement of the university mission and goals;

      2. to allow for continuous communication between supervisor and employee about job performance;

      3. to offer supervisor and employee the opportunity to develop a set of expectations for future performance;

      4. to provide the opportunity for supervisor and employee to assess the employee’s past performance;

      5. to provide for future development of the employee; and

      6. to provide supporting documentation for future employment decisions.

  2. PROCEDURES FOR ANNUAL PERFORMANCE EVALUATIONS

    1. In June of each year, preceding the upcoming academic year, the provost and vice president for Academic Affairs will notify each of the individuals identified in Section 01.02 of this policy, requesting their goals to be considered during the annual performance review. Goals are due by early July. By July 31, the provost and vice president for Academic Affairs will review the goals submitted and notify specific individuals of final goals for the year.

    2. The results of the annual Faculty Perceptions of Academic Deans surveys will be made available to the provost and vice president for Academic Affairs by May 15.

    3. By early May of each year, the provost and vice president for Academic Affairs will request a performance report from these specific individuals. This performance report should include a summary of accomplishments for each goal for the year, including an analysis of areas where the individual has not accomplished what he or she hoped. This evaluation must address the individual’s leadership, employee development, and performance appraisal, as well as progress toward goals identified in the Texas State University Plan, Diversity and Inclusion Strategic Plan, and Research Plan.

    4. Following the specified deadline for submission of these performance reports, the executive assistant to the provost and vice president for Academic Affairs will schedule individual meetings as needed with the provost and vice president for Academic Affairs and these individuals.

    5. Following review of the performance reports and after any individual interviews, the provost and vice president for Academic Affairs submits final performance letters with salary information for the next year.

    6. The provost and vice president for Academic Affairs will provide a summary of the results of these performance reports in the Human Resources Performance Management System, along with any necessary documentation of concerns that arose during these evaluations. The provost and vice president for Academic Affairs will also provide the Budget Office with outcomes in the form of salary recommendations for the coming year.

    7. Nothing in the sections above shall be interpreted to prohibit more frequent or expanded reviews at the discretion of the provost and vice president for Academic Affairs nor to contradict the policy stated in the The Texas State University System, Board of Regents Rules and Regulations that “administrative officers shall…serve without fixed term subject to the pleasure of the President and the Board.”

  3. REVIEWER OF THIS PPS

    1. Reviewer of this PPS includes the following:

      Position Date
      Provost and Vice President for Academic Affairs February 1 E4Y
  4. CERTIFICATION STATEMENT

    This PPS has been approved by the following individual in their official capacity and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Provost and Vice President for Academic Affairs; senior reviewer of this PPS