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AA/PPS 04.02.03 - Non-tenure Line Faculty Workload Release Program

Non-tenure Line Faculty Workload Release Program

AA/PPS No. 04.02.03 (8.13)
Issue No. 1
Effective Date: 7/28/2015
Next Review Date: 5/01/2019 (E4Y)
Sr. Reviewer: Associate Provost


    1. In recognition of the essential role of the non-tenure line faculty in delivering curriculum and contributing to the culture of scholarship at Texas State University, a Non-tenure Line Faculty Workload Release Program has been established to allow full-time, non-tenure-track faculty to receive up to a six workload credit reduction of their normal semester teaching load (at full pay and benefits) to pursue scholarly/creative projects, curriculum development, or teaching improvement projects.

    1. Eligibility to apply and be considered is limited to faculty members with:

      1. one of the following titles: Lecturer, Senior Lecturer, Clinical Lecturer, Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor;

      2. at least 8 long semesters of service at Texas State with a 50% or more FTE teaching appointment; and

      3. a 100% FTE teaching appointment at the time of application and during the semester(s) of the workload release project.

    2. Additionally, for faculty who have received prior workload release:

      1. at least 8 long semesters of service with a 50% or more FTE teaching appointment since the last workload release, and

      2. report(s) from previous workload release completed as required in Paragraph 15 of this PPS.

    3. Emeriti, research and visiting faculty are not eligible for workload release. Nontenure Line Faculty Committee members are not eligible for workload release during their tenure on the Nontenure Line Faculty Committee because this committee conducts the peer evaluation of proposals.

    4. Applicants may request workload release to engage in scholarly/creative activity, curriculum development, or in teaching improvement projects. Workload release is not available to support completion of an advanced degree.


    1. The Faculty Senate will publish an annual request for proposals and notice of the cycle calendar. By September 15, the faculty member must meet with his/her chair/director to discuss the leave project goals potential benefits to the department/school, and its impact on course scheduling. The deadline for faculty to complete and submit the online application to chair/director is generally October 10 of the year prior to the leave. Consult the Faculty Senate website for specific dates.

    2. The online application will be available via the Faculty Requests portal from September 1 to the submission deadline. The online application will include:

      1. the requested application information;

      2. a brief abstract indicating the specific goals of the workload release project;

      3. a proposal narrative;

      4. a current Texas State curriculum vitae; and

      5. a copy of the written report submitted to the chair/director on the applicant’s most recent workload release project (if any) and an optional update addendum.

    3. Once the chair/director has verified each applicant’s eligibility and has provided the information requested, he or she will electronically route the department/school applications for comments and signature to the college dean. The dean will then electronically route the applications to the Faculty Senate.

    4. Requests for Non-tenure Line Faculty Workload Release are reviewed by the Nontenure Line Faculty Committee, which submits its recommendations to the Faculty Senate.

    5. Applicants who are not awarded release may revise and resubmit their application for reconsideration for any subsequent semester(s) in which they are eligible.


    1. University-wide, no more than 42 workload credits of Nontenure Line Faculty Workload Release will be granted for each long semester.

    2. Workload release time may be requested for one semester, or alternatively, requests may extend over the Fall and Spring of an academic year, but shall not exceed a total of six workload credits over the two long semesters. Workload release will not be granted for summer sessions.

    3. After a workload release has been granted, any change in the terms of the release requires prior written approval through appropriate channels, including the Faculty Senate.

    4. A faculty member on workload release will retain the right to, and eligibility for, benefits to medical insurance, income protection, life insurance, and other such programs in force for full-time nontenure line faculty members, as well as all other rights of a full-time nontenure line faculty member.

    5. Sections 11 and 12 of Chapter III of the Regents Rules explain the Texas State policy on copyrights and patents. Texas State retains the right to the ownership of intellectual property created on workload release similar to development of work products occurring during a regular academic appointment. It is the responsibility of the faculty member to comply with this policy.

    6. Recipients of Non-tenure Line Faculty Workload Release must submit a written report to the Faculty Senate, (copied to their chairs/directors) of their workload release activity by February 1 for a Fall semester release and by July 1 for a Spring semester release or two-semester release. Those on a two-semester release must submit a progress report to the after the first semester. All written reports must include the abstract referred to in paragraph 6b above.

    7. The final report will state specifically whether any possible patentable or copyrightable intellectual property was created during the release and when such information will be submitted to the Intellectual Property Committee. This report should be routed to the Faculty Senate with copies to the department chair/school director and the college dean. The final report will be submitted to the provost by the Faculty Senate, and if intellectual property creation occurred during the release time, with a copy to the Intellectual Property Committee.

    8. The Non-tenure Line Faculty Committee Chair/Faculty Senate Vice Chair will send notification of awards to successful applicants, with copies to college deans and department chairs/school directors. A list of approved projects will be sent to the Office of the Provost.


    1. In most cases, the department/school will assume the cost of replacing an individual granted a Nontenure Line Faculty Workload Release. If a department/school is unable to absorb the load of a faculty member who is awarded workload release, the department chair/school director will consult with the dean to develop a funding plan. If the dean and the chair/director cannot solve the problem, in exceptional circumstances, the dean can seek supplemental funding from the provost.

    1. After each review cycle, the Nontenure Line Faculty Committee will submit any recommendations for improving the program to the Faculty Senate.

    2. At least once every five years, the provost will appoint an ad hoc Program Review Committee representing the Council of Academic Deans, the Council of Chairs, and the Faculty Senate to review the Nontenure Line Faculty Workload Release program. The Committee will review this PPS and the Nontenure Line Faculty Workload Release applications and reports submitted by faculty who have completed workload release projects since the last program review. Based upon its review, the committee will submit a report to the provost evaluating the Nontenure Line Faculty Workload Release program and offering suggestions for improvement, including changes to this PPS.


    1. Reviewers of this PPS include the following:

      Position Date
      Associate Provost May 1 E4Y

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Associate Provost; senior reviewer of this PPS